We are committed to transparency, we guarantee the protection and confidentiality of our clients
Institutional Information
The Investor Compensation Scheme (ICS) is a legal entity, established under the terms of Decree-Law 222/99 of 22 June, which operates jointly with the Portuguese Securities Market Commission (CMVM). The ICS aims to protect investors in case an investing company is not able to repay or refund the money or financial instruments held by them.
The ICS protects investors, but institutional investors are excluded. Maximum compensation is 25,000 Euro per investor (and not per account) in case the FI does not repay the securities to the customer (for more information, please visit: www.cmvm.pt)
Pursuant to the legislation in force, when opening an account, LYNX Asset Managers deposits the money received from its customers in global (jumbo) accounts opened with credit institutions on behalf of LYNX Asset Managers for its customers.
LYNX Asset Managers acts with particular diligence when selecting those credit institutions by checking whether they are legally qualified to provide this service, and learning about their reputation and solvency. Concurrently, LYNX Asset Managers keeps accounting records concerning the individual accounts of its customers, which are separated from LYNX’s assets.
To safeguard the interest of its clients, LYNX has added a conflict of interest policy to its Internal Regulation that sets forth a number of rules and procedures which must be followed by all employees in the sense of treating all clients with transparency and fairness and ensuring that their interests take precedence over the interests of LYNX or its employees.
The Compliance Office aims to ensure internal and external rules and standards are complied with and disseminated to all areas of the organisation and respective employees. This office contributes to a culture of internal control, guaranteeing the respect for ethical values and mitigating the risks in the execution of Society’s activities.
Pursuant to the national law and legislation and the recommendations of international agencies, LYNX Asset Managers implements a set of policies and procedures destined to prevent company’s operations from being used for money laundering and terrorist financing and therefore bringing any additional operational and reputational risks.
The society executes the ‘know your client’ policy strictly, which has been divided into four key areas:
– ACCEPTANCE of clients.
– IDENTIFICATION of clients.
– MONITORING of clients and operations.
– RISK MANAGEMENT concerning the risk of money laundering and terrorist financing.
This way, LYNX Asset Managers complies with all procedures required to fight any type of criminal activity, reinforcing acknowledgement and prevention instruments and keeping the ethical standards inherent to the society’s professional practice.
The society further monitors special processes, via the reinforced exercise of Due Diligences, pursuant to the Identification and Acceptance of Client Policy, namely concerning the opening of accounts/contracts and validation of the KYC (Know your Customer).
As to the best practices, LYNX Asset Managers also monitors operations and guarantees that all internal and external Compliance policies are adopted and maintained by providing the relevant authorities with all information required by law. Through a transparent operation regime, the society encourages all direct and indirect employees to comply with the best practices, promoting the strict compliance with the code of ethics and internal regulations of the society.
Regulatory Information
Legal Framework
Directive 2014/65/EU of 15 May 2014 and related legal instruments on the marketing in financial instruments became effective in January 2018 with the goal of strengthening transparency, investor protection, and service quality and mitigating conflicts of interest.
The MiFID II sets forth that companies providing investment services act in accordance with the best interests of its clients (article 24 of the MiFID II) and, when executing orders, adopt all measures required to obtain the best possible result for their clients (article 27 of the MiFID II and article 333 of the Portuguese Securities Code – hereinafter “CMV”), taking into account price, costs, speed, likelihood of execution and settlement, size, nature or any other consideration relevant to the execution of the order.
These amendments are included in a bundle that contains the MiFID II, the MiFIR (Regulation (EU) No. 600/2014 of the European Parliament and of the Council of 15 May 2014), two delegated regulations of the European Commission, one delegated directive of the European Commission and a relevant set of Regulatory Technical Standards and Implementing Technical Standards (RTS/ITS).
In addition to the amendments made by the MiFIDII, the MiFIR introduces significant changes in terms of the transparency of pre- and post-trade information and the information concerning the reporting of transactions.
Client Classification
Financial brokerage clients can be categorized as i) professional, ii) retail, or iii) eligible counterparties. Professional investors are distinguished: 1. “by nature”, i.e. those whose categorization is pursuant to the law, or 2. “by request”, i.e. retail investors which have requested to be treated as professional investors. The law sets forth a higher degree of protection for professional investors than for retail investors. Retail investors can request that LYNX treats them as professional investors. Meeting this requirements will depend on a prior assessment of the Client’s knowledge and experience that guarantees that Clients are able to make their own investment decisions and understand the risks involved, given the nature of the services, financial instruments, and operations contracted.
In this case, the Client must meet two of the following requirements: 1. Have made a significant volume of operations in the relevant market, an average of 10 operations per quarter, in the last four quarters. 2. Have a financial instrument portfolio that also includes deposits (demand or time) that exceed (euro) 500,000. 3. Have performed duties in the financial market for at least one year under a role that required them to know the services or operations in question; 4. Show that they can make their own investment decisions and that they understand the risks inherent to the service, financial instruments, and operations in question (qualitative test). Eligible counterparty is the classification usually given to banks, other financial institutions and national governments and corresponds to a category that offers a lower degree of protection.
Reception, Transmission and Execution of Orders Procedure Introduction
The MiFIDII has reinforced the duties to provide clients and the public with information concerning the execution of orders in the best conditions. The Reception, Transmission and Execution of Orders Procedure describes the rules, mechanisms, and other procedures that apply to the execution of orders from Clients and/or the transmission of orders to agencies that are authorized to execute orders, to ensure compliance with the applicable legal standards arising from the MiFID II, MiFIR and other legal instruments and legal or regulatory rules that complement such instruments.
Scope
This procedure applies to the service provided by LYNX concerning the reception, transmission and/or execution of orders of financial instruments given by Clients classified as “Retail” and “Professional”, under the MiFIDII, but does not apply to clients classified as “Eligible Counterparties”.
Criteria and Factors for obtaining the best execution
The rules that apply to Investment Management and Portfolio Management are: 1. Best conditions, where investment decisions made by LYNX must be executed by the counterparty that can execute them in the best conditions, considering the price, costs, speed, likelihood of execution and settlement, size, nature or any other relevant factor. 2. Best execution, concerning each financial intermediary, LYNX has identified the financial intermediaries to which orders are transmitted and which have the means that allow for the best execution of orders.
3. Quality control, operations made are duly controlled to prevent errors or, if applicable, to correct any failure that is detected. 4. Annual assessment, LYNX assesses the effectiveness of the policy that was adopted annually or whenever a relevant event occurs, particularly whether the agencies are complying with legal requirements and the quality of order execution by the financial intermediaries identified, which leads to changing the policy if any defect is encountered that compromises the best execution conditions, namely non-compliance with service levels, which must be monitored continuously. 5. Communication to clients, LYNX must notify its Clients and keep the supporting documentation updated regarding changes adopted in the selection of the financial intermediaries identified, as well as guarantee that the participants know and understand the execution policy that was adopted and all relevant amendments made to such policy. To obtain the best results possible concerning the execution of orders given by the Clients, LYNX considers the following criteria: 1. client profile (including their categorisation as Professional or Retail Client). 2. the characteristics of the order given by the Client. 3. the characteristics of the instrument that is the object of such order. 4. the characteristics of the centres where such order can be executed in the best way possible. To safeguard the interests of its Clients, when executing or transmitting orders concerning operations of the Clients, LYNX takes into account relevant factors, such as the quantity, nature of order or operation, price, costs, in relation to orders, data, exact time of transmission of order and identification of financial intermediaries to which the order was transmitted, in relation to executed operations, date, exact time when trade decision was made and operation was executed, likelihood of execution and settlements, speed in execution, as well as any other consideration relevant to the execution.
Means for reception, transmission and execution of orders concerning financial instruments
Client instructions must be assessed before the execution of the order, by recognising the client’s signature by similarity. Orders given by telephone, fax or e-mail are only accepted if the specific requirements established by LYNX for such orders are complied with before order execution.
Protection of Client Assets
LYNX guarantees that all procedures and accounting records that keep client assets safe are implemented. Adopts procedures for this purpose that are aligned with the standards from the supervisory entities in this matter (see Deposit Guarantee Fund and Investor Compensation Scheme).
For more information concerning the Marketing in Financial Instruments Directive II, please check the website of the CMVM. https://www.cmvm.pt/en/Investor_area/invest_protect/investorProtect/dmif2/Pages/dmifII_rmif_menu.aspx
Transparency and Support Duties
Following the entry into force of the MiFIR on 1 January 2018, legal persons must hold a legal entity identifier (LEI) to make any transaction in a regulated market and over-the-counter (OTC) market associated to financial instruments (shares, securities, bonds, shares in investment funds, commercial paper, treasury bills, CDFs, futures contracts and options about financial markets, forward rate agreements, and swaps).
Supporting Information
MiFID II [Marketing in Financial Instruments Directive II]
https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0065&from=PT
MiFIR [Marketing in Financial Instruments Regulation]
https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014R0600&from=PT
Useful information Answer to frequently asked questions about the RTS and ITS in the scope of the MiFIDII/MiFIR:
https://www.cmvm.pt/en/Investor_area/invest_protect/investorProtect/dmif2/Pages/qa-about-mifid_and_mifir.aspx
Institutional Information
Name LYNX – Asset Managers, SGOIC S.A. (LYNX)
Address Av. Duque D’Ávila, 185– 4º D 1050-182 Lisboa, Portugal
Legal status Public Limited Company
Share Capital € 1,050,000
Taxpayer ID and Registered in the Commercial Registry Office of Lisbon under no. 507 929 934 § Supervisory Agencies Portuguese Securities Market Commission (www.cmvm.pt)
Code with CMVM 328
External Auditors BDO, SROC SA § Chartered Accountant: AASCSGA, SROC (Ana A. Santos, C. Sousa Góis & Associado, SROC, Ld.ª)
Compliance contact Av. Duque d’Ávila, 185 – 4º D – 1050-082 Lisboa, Portugal Telephone: + +351 351,211 534; Fax: +351 211 534 097 / compliance@lynxassetmanagers.com
National and International Standards
LYNX observes the recommendations of the FATF/GAFI, which constitute an updated, complete, and consistent list of measures to prevent money laundering and combat terrorist financing.
LYNX follows the recommendations posted in www.portalbcft.pt, which was created and is maintained by the AML/CFT Coordination Committee. This portal provides up-to-date, structured information and examples of the best practices in each actuation area and encourages and recommends that all Clients and Employees check and use it, given that:
- The portal contains relevant links to the pages of the Information Intelligence Unit and sectoral authorities, as well as other national and international agencies with responsibilities in terms of preventing money laundering and combating terrorist financing.
- Contains relevant information to the general public, namely periodic assessments and reports in the areas of anti-money laundering and combating the financing of terrorism that must become public knowledge.
LYNX complies with the legal frameworks and regulations in force, with the most relevant being:
- Portuguese Penal Code (where Article 368-A typifies the laundering crime).
- Law No. 97/2017 of 23 August 2017 – Governs the application and execution of the restrictive measures approved by the United Nations or by the European Union and sets forth the sanctions applicable to breaches of such measures.
- Law No. 96/2017 of 23 August 2017 – Sets the criminal policy objectives, priorities and guidelines for 2017-2019.
- Law No. 92/2017 of 22 August 2017 – Requires the use of a specific means of payment in transactions involving amounts equal to or greater than EUR 3000.
- Law No. 89/2017 of 21 August 2017 – Approves the Legal Regime of the Central Register of Beneficial Ownership.
- Law No. 83/2017 of 18 August 2017 – Sets forth preventive and repressive measures to combat money laundering and terrorist financing.
- Law No. 15/2017 of 3 May 2017 – Forbids the issue of bearer securities,
- Law No. 72/2015 of 20 July 2015 – Defines the objectives, priorities and guidelines of the criminal police for 2015-2017.
- Law No. 52/2003 of 22 August 2003 – Sets forth measures to combat terrorism.
- Law No. 5/2002 of 11 January 2002 – Lays down measures to combat organised crime and economic and financial crime and provides for a special system for the collection of evidence, the violation of professional secrecy and loss of assets to the State in relation to unlawful acts of a specified type, such as money laundering and terrorist financing.
- Decree-Law No. 123/2017 of 25 September 2017 – Sets forth the scheme for the conversion of bearer securities into nominative securities, in execution of Law no. 15/2017 of 3 May 2017.
- Decree-Law No. 61/2007 of 14 March 2007 – Approves the legal system governing the control of cash carried by natural persons entering or leaving the EU through the Portuguese territory, and the control of cash movements with other EU Member States.
- Resolution No. 88/2015 of the Council of Ministers of 1 October 2015 – Establishes the AML/CFT Coordination Committee.
- Ministerial Order No. 345-A/2016 of 30 December 2016 – Amends Ministerial Order No. 150/2004, which establishes the list of countries, territories and regions with privileged taxation systems.
- Portuguese General Tax Law – Article 63-C imposes the mandatory use of bank accounts only for corporate activities, as well as – where invoices or equivalent documents are equal or higher than 1000 EUR – the use of payment methods that allow to identify the respective recipient.
- General Regime on Tax Infractions – Article 129 sets forth the fines that apply to offences arising from the violation of obligations set forth by article 63-C of the General Tax Law.
- Notice of Banco de Portugal No. 8/2016 of 30 September 2016 – Establishes the duties of registration and communication to the Bank of Portugal of payment operations, corresponding to payment services, whose beneficial owner is a natural or legal person having its head office in an offshore jurisdiction, as well as the conditions, mechanisms and procedures for complying with such duties.
- Notice of Banco de Portugal No. 5/2008 of 1 July 2008 – Defines the conditions, mechanisms and procedures deemed adequate and necessary for performing the internal controls for monitoring compliance with legal ML/TF prevention requirements.
- Notice of Banco de Portugal No. 9/2012 – Approves the Report on the Prevention of Money Laundering and Terrorist Financing (RPB) and sets forth the mandatory annual completion and submission of such report to Banco de Portugal via the BPnet system.
- Notice of Banco de Portugal No. 7/2009 of 16 September 2009 – Prohibits credit granting to entities having their head office in an offshore jurisdiction considered as non-cooperative or whose ultimate beneficiary is unknown.
- Notice of Banco de Portugal No 5/2008 of 18 December 2008 – Defines the principles and minimum requirements that should be observed by the financial institutions’ internal control system.
- Instruction No. 9/2017 of 3 of July of 2017 – Identifies and sets forth the requirements that apply to proof procedures under point c) of article 18(5) of the Notice of Banco de Portugal No. 5/2013 for compliance with the identification duty set forth by article 7 of Law 25/2008 of 5 June 2008.
- Instruction No. 46/2012 of 17 December 2012 – Approves the Self-Assessment Questionnaire (QAA) in terms of AML/CTF by setting forth the annual completion and submission of such questionnaire to Banco de Portugal via the BPnet system.
- CMVM Regulation no. 3/2015 – Venture Capital, Social Entrepreneurship and Specialised Alternative Investment.
- CMVM Regulation no. 2/2015 – Collective Investment Undertakings (Securities and Real Estate) and the Marketing of Individual Open-End Pension Funds.
- Deliberation no. 998/2017 of 9 November 2017 – Procedures concerning the compliance with the obligation of communicating operation start and real estate transactions made.
- Regulation no. 282/2011 of 6 May 2011 – Governs the obligations set forth by Law no. 25/2008,
- the Circular Letters of Banco de Portugal and/or CMVM and/or Regulation (EU), which impose restrictive measures against certain persons and entities.
- For more information, please check the Legislation page at www.portalbcft.pt, where you can find the updated, effective legislation.
Anti-Money Laundering/Combating the Financing of Terrorism (AML/CFT) Measures Adopted by LYNX
LYNX has internal policies and procedures in place that guarantee the compliance with the national AML/CFT legislation.
LYNX applies the following relevant policies and procedures:
- Risk Assessment, which is an essential process to prevent and combat money laundering and terrorist financing that promotes a risk-based approach. By using this approach, LYNX focuses more on controlling clients, products, markets, transactions or counterparties that present the biggest risk of money laundering and terrorist financing.
- Preventive duties that impose a vast range of AML/CFT obligations, among others. Highlights go to: Obligation of control; Obligation of Customer identification and customer due diligence; Obligation to issue suspicious transaction reports; Obligation to refrain from carrying out transactions; Obligation to refuse to carry out transactions; Obligation to keep documents and records; Obligation of scrutiny; Obligation to cooperate; Obligation of non-disclosure; Obligation to train staff.
- Knowing and Monitoring the Client, which ensures compliance with the obligation of identifying every Client, monitoring operations made via computer records. Every new account that is opened is checked against the lists of suspects and terrorist organisations notified by the relevant authorities.
- Politically Exposed Persons (PEPs) and holders of other public positions are identified, and the monitoring of their operations reinforced (both as Clients and beneficial owners).
- Document Retention, which lasts 7 years after the operation has been made, even when the commercial relation has terminated.
- Monitoring of Suspicious Operations, which is made using a risk-based approach.
- Reporting of Suspicious Transactions is made pursuant to the internal policies and procedures to comply with the obligation of reporting to the Attorney General’s Office and the Financial Intelligence Unit of Polícia Judiciária all transactions that may constitute the practice of money laundering or terrorist financing.
- Reporting of relevant bank account transactions and verification of transfers: LYNX reports all relevant suspicious bank operations above €15,000 (or less, if suspicious) to the Attorney General’s Office and the Financial Intelligence Unit of Polícia Judiciária. Transfer details are checked (LYNX uses the banking system for this purpose).
- Training in PF_MLTF is given to all Employees, every six months, unless there are changes that require shorter intervals. – Compliance is exercised independently.
- Sanction Policy: LYNX does not establish or keep business or operation relationships with persons or entities from sanctioned countries.
Mis-selling Prevention Policy
LYNX Asset Managers SGOIC SA has a Mis-Selling Prevention Policy.
LYNX has a set of measures in place to prevent and mitigate risks associated to the mis-selling of investment products.
The measures we deem essential are those concerning governance, remuneration policy, marketing and recommendation of products. According to the governance, the Board of Directors is responsible for the decision-making process and the assurance of independent and influential duties of the Compliance department, as well as for the control and guidance towards an ethical, socially responsible information culture that ensures the interests and trust of clients (whether professional or retail) at all levels of company’s operation. The remuneration policy excludes commercial bonuses and incentives to Employees and Intermediaries. The marketing and recommendation of products policy promotes greater, improved quality of the services provided to clients, improving the quality of information given, both in terms of content and form, and reinforcing Employee training requirements, as well as internal control and execution mechanisms. We have absolutely defined that the governance and product monitoring conduct must focus on client’s interests and rely on our knowledge of their profile. We further seek to promote financial literacy of savers and investors so that their investment decisions can be make from a place of increased knowledge, responsibility, and awareness.
1. Scope
LYNX Asset Managers, SGOIC, S.A., collective person 507929934, with registered office at Av. Duque D'Ávila, 185, 4D 1050-082, in Lisbon, in the scope of its activity, guarantees the protection of the personal data collected, processed and stored by it, ensuring that their processing is done in accordance with the General Data Protection Regulation (EU) 2016/679, of the European Parliament and of the Council, of 27 April 2016, and other applicable national legislation, as well as the duties of confidentiality, through its Privacy Policy.
2. Purpose
The purpose of the present policy is to establish and ensure compliance with the rules applicable to the processing of personal data and to ensure the rights of the data subject, namely by LYNX.
This Privacy Policy applies exclusively to the collection, processing and storage of personal data by LYNX.
a) Entity and contact details of the Person Responsible for processing personal data
LYNX Asset Managers, SGOIC, S.A.
Duque D'Ávila, 185, 4D 1050-082 Lisboa
Telephone: (+351) 211 534 090
E-mail address: info@lynxassetmanagers.com
b) Data Protection Officer Contact Details (DPO)
LYNX Asset Managers, SGOIC, S.A.
Duque D'Ávila, 185, 4D 1050-082 Lisboa
Telephone: (+351) 211 534 090
E-mail address: protecaodados@lynxassetmanagers.com
3. Definitions
To facilitate the understanding of this Policy, the following definitions are used:
- Personal data: any information relating to an identified or identifiable natural person (the "Data Subject"); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, electronic identifiers or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
- Processing of personal data: means any operation or set of operations which is performed upon personal data or upon sets of personal data, whether or not by automatic means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, deletion or destruction.
LYNX - Manual: Chapter
Subject: 12. Privacy Policy
_______________________________________________________________________________________
Page 2 of 5
Version 1.0
LYNX Asset Managers SGOIC, SA Aug-06-2019
- Personal data controller (controller): the natural or legal person who determines the purposes and means of the processing of personal data.
- Subcontractor or processor: natural or legal person, who processes personal data on behalf of LYNX (controller), in the context of the provision of services, formalised through an Agreement.
- Supervisory authority: an independent public authority which, in the case of Portugal, is the National Commission for Data Protection (CNPD), responsible for supervising the correct application of the legislation on personal data protection.
4. What personal data is collected and processed by LYNX?
LYNX processes the personal data it collects as part of the commercial relationship established with its customers (actual or potential), and in order to comply with applicable legal and regulatory obligations.
The personal data that is collected and processed by LYNX, as a general rule, are: full name, photograph, place of birth, nationality, date of birth, identification document number and validity, marital status, tax identification number, address, email, telephone and/or mobile phone number, educational qualifications, employment status, name of employer, financial and asset information, investor profile, level of risk of money laundering and terrorist financing.
Other personal data may be requested, such as, in particular, property system, affiliation and other elements of an economic, social or political nature.
Principles observed
In the processing of personal data that LYNX carries out, it observes the principles of lawfulness, fairness and transparency; purpose limitation; data minimisation; accuracy; limitation of storage; integrity; confidentiality and responsibility.
5. What are the Channels for Collecting Personal Data?
Personal data is collected directly from the data subject itself, via email, telephone/mobile phone and/or an Agreement between both parties and indirectly via partners or third parties, including legal representatives.
6. Use and Purpose of Collected Personal Data
The personal data collected is treated in strict compliance with the rules and principles of the General Data Protection Regulation, as well as the applicable national legislation, and in no situation shall the data collected be processed and kept without legitimacy and lawfulness for that purpose.
In this context, personal data, processed by LYNX, may be based on the need to perform an Agreement to which the data subject is a party or in order to comply with pre-contractual procedures at the request of the data subject.
LYNX - Manual: Chapter
Subject: 12. Privacy Policy
_______________________________________________________________________________________
Page 3 of 5
Version 1.0
LYNX Asset Managers SGOIC, SA Aug-06-2019
Compliance with a legal obligation to which the controller is subject, as well as processing for the purposes of legitimate interests by LYNX or third parties, shall also be lawful and valid grounds for the collection and processing of personal data, as shall any other purpose for which consent has been given by the data subject.
7. How long will the Personal Data be kept?
LYNX keeps the personal data of the data subjects for as long as is necessary for the purpose for which it was collected.
For the purposes described in this Privacy Policy, personal data will be kept and maintained until 10 (ten) years after the end of the contractual relationship.
Once the maximum period of retention has been reached, and if there is no situation of major interest that prevents it (such as, in particular, the continuation of contractual obligations or rights enforceable against LYNX, as well as legal, regulatory or procedural requirements), the personal data will be destroyed in a secure manner.
LYNX keeps personal data for the period of time required to meet contractual, legal, regulatory and procedural obligations. The personal data held by LYNX will have to be kept for as long as necessary in order to ensure:
- Compliance with a duty to maintain data, imposed by law or other regulations, in particular under commercial and tax law, banking law and the Money Laundering and Terrorist Financing Act and the Securities Code;
- The right to keep evidence in accordance with the applicable statutory limitation periods;
- Compliance with judicial decisions, of any nature.
8. How does LYNX ensure adequate protection of Personal Data?
LYNX is committed to guaranteeing and ensuring the protection of the personal data made available to it, through appropriate technical and organisational measures, in order to prevent possible intrusion, disclosure, alteration, unauthorised processing and access, as well as against any unlawful processing.
As a general rule, it also undertakes to ensure that it only processes the strictly necessary personal data for each specific processing purpose (principles of purpose limitation and data minimisation) and that the data is not available or made available to third parties unlawfully (principle of lawfulness, fairness and transparency).
9. Rights of the data subject:
a) Right to Transparency: LYNX shall provide the data subject, free of charge, with information regarding the processing, in a concise, transparent, intelligible and easily accessible manner, using clear and simple language.
Provide information on the action taken without undue delay and no later than one month from the date of receipt of the request.
Where the data subject makes the request by electronic means, the information shall, where possible, be provided by electronic means, unless the data subject requests otherwise.
LYNX - Manual: Chapter
Subject: 12. Privacy Policy
_______________________________________________________________________________________
Page 4 of 5
Version 1.0
LYNX Asset Managers SGOIC, SA Aug-06-2019
b) Right of Access: The data subject has the right to access its personal data and obtain information about the purposes, categories, recipients or categories of recipients to whom its personal data have been or will be disclosed, the expected period for which they will be kept and their origin.
c) Right of Rectification: The data subject has the right to obtain from LYNX, the rectification of inaccurate personal data concerning it. Taking into account the purposes of the processing, the data subject has the right to have its incomplete personal data completed, including by means of an additional declaration.
d) Right to Erasure or to be Forgotten: the data subject has the right to request LYNX to erase their personal data, and LYNX is obliged to erase the personal data, without undue delay, where it is found that:
• The personal data is no longer necessary for the purpose for which it was collected or processed;
• The data subject withdraws the consent on which the processing of the data is based and if there is no other legal ground for such processing;
• The data subject objects to the processing of the personal data and there are no major legitimate interests justifying the processing;
• Personal data has been unlawfully processed;
• Personal data must be deleted in order to comply with a legal obligation arising from Union or Member State law to which LYNX is subject.
e) Right to Limitation of Processing: The data subject has the right to obtain from LYNX the limitation of processing if it contests the accuracy of the personal data.
f) Right to Notification: LYNX shall notify each recipient to whom personal data have been transmitted of any rectification or erasure of personal data or restriction of processing.
g) Right to Portability: The data subject shall have the right to receive the personal data concerning it in a structured, commonly used and machine-readable format that it has provided to LYNX, as well as the right to transmit such data to another controller without hindrance;
h) Right of Opposition: The data subject has the right to object at any time, on grounds relating to its particular situation, to the processing of personal data concerning it. LYNX shall cease the processing of personal data, unless it provides compelling legitimate grounds for such processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
i) Automated Individual Decisions, including Profiling: The data subject shall have the right not to be subject to a decision taken solely on the basis of automated processing, including profiling, which produces legal effects concerning the data subject or significantly affects the latter in a similar manner.
10. Subcontractors
LYNX, in the pursuit of its activity, may use third parties – Subcontractors/processors – for the provision of certain services, which may involve access, by these third parties, to personal data of the data subjects. LYNX ensures that in these circumstances the appropriate technical and organisational measures are taken to ensure that the subcontractors/processors meet the applicable legal requirements and offer adequate guarantees with regard to data protection.
LYNX - Manual: Chapter
Subject: 12. Privacy Policy
_______________________________________________________________________________________
Page 5 of 5
Version 1.0
LYNX Asset Managers SGOIC, SA Aug-06-2019
11. Exercise of rights
LYNX has appointed a Data Protection Officer to whom any questions concerning the protection of personal data may be addressed via email at protecaodados@lynxassetmanagers.com or via letter addressed to LYNX ASSET MANAGERS SGOIC S.A. Av. Duque D'Ávila, 185, 4D, 1050-082 Lisbon.
The exercise of the rights referred to in our Privacy Policy, as well as any clarification or additional information on the same may be requested via email protecaodados@lynxassetmanagers.com or via letter addressed to LYNX ASSET MANAGERS SGOIC S.A. Av. Duque D'Ávila, 185, 4D, 1050-082 Lisbon.
12. Changes to the LYNX Privacy Policy
LYNX reserves the right to modify this Privacy Policy at any time and, in the event of its modification, the same will be included and updated on its website, with the User/Data Subject having direct access to said information.
Customer privacy is important to LYNX and we are committed to the protection and confidentiality of your personal data.
LYNX’s Conflict of Interests Policy complies with the applicable principles andregulatory requirements, in particular those set out in the Portuguese Securities Code (Código dos Valores Mobiliários), the applicable EU regulations, the Asset Management Regime, the General Regime of Credit Institutions and Financial Companies (to the extent applicable), as well as those defined by the competent supervisory authorities in the applicable regulation (in particular the Portuguese Securities Market Commission – CMVM).
LYNX Employees are encouraged at all times to adopt a conduct that demonstrates integrity, fairness, impartiality, the primacy of Clients’ interests, and respect for those interests. In conjunction with LYNX’s Code of Ethics, Employees are informed and trained with a view to acting effectively, in particular in the prevention, management, and resolution of Conflicts of Interest.
The Board of Directors, in collaboration with the Compliance function, is responsible for ensuring that LYNX has appropriate procedures in place to ensure the identification, management, and monitoring of Conflicts of Interest, whether actual or potential.
Compliance is responsible for the application and monitoring of this Policy.
This Policy is complemented by LYNX’s Conflict of Interests Procedure and by the Prohibited and Restricted Transactions Policy, which are internal regulations that must be applied in conjunction with one another.
2.Definitions
For the purposes of this Policy, the following terms, whenever capitalized, shall have the meanings set out below, without prejudice to other definitions contained here in:
Shareholders: holders of equity interests representing the share capital of LYNX.
Clients: all (i) current clients; (ii) potential clients(e.g., in respect of whom LYNX seeks, on an individual basis, to initiate a contractual relationship); (iii) clients who have terminated their business relationship with LYNX but in respect of whom LYNX remains bound by fiduciary or similar obligations; (iv) participants/shareholders in the capital of managed UCIs; (v) the managed UCIs themselves; and (vi) holders of portfolio sunder discretionary management by LYNX.
Employees: all employees, trainees, service providers, and agents (including members of the corporate bodies and the Statutory Auditor), whether on a permanent or occasional basis, regardless of the nature of their relationship with LYNX, who provide services, work, or any activity to LYNX(e.g., suppliers, subcontracted entities, and tied agents).
Conflicts of Interest: any situation involving a material risk of detriment to the legitimate interests of Clients, which may arise, inter alia, between:
i. LYNX and Clients;
ii. Clients among themselves;
iii. Two or more Clients to whom LYNX provides the same service;
iv. Relevant Persons and Clients;
v. Employees and Clients;
vi. LYNX and Employees;
vii. LYNX and Relevant Persons;
viii. LYNX and its Shareholders; and
ix. Clients that are managed UCIs and persons related thereto or entities dominated or controlled by them.
Control: the relationship between a parent company and a subsidiary, or between any natural or legal person and a company or collective investment undertaking, regardless of the country in which any of these entities is established, where any of the following situations occurs:
- The natural or legal person holds a majority of the voting rights of the company or holds ownership or control, directly or indirectly, of a sufficient percentage of units in the collective investment undertaking;
- The person is a shareholder and has the right to appoint or remove more than half of the members of the management and/or supervisory bodies;
- The ability to exercise a dominant influence over the company or the collective investment undertaking, in particular by virtue of a contract or provisions of the articles of association;
- The person is a shareholder or participant and alone controls, by virtue of an agreement with other shareholders or participants, a majority of the voting rights;
- The ability to exercise, or the actual exercise of, dominant influence or control over the company or the collective investment undertaking;
- In the case of a legal person, the management of the controlled company as if both constituted a single entity.
- A person in any of the above situations is designated a “Controlling Person,” whether a natural or legal person.
For the purposes of points 1, 2, and 4:
a) Voting, appointment, or removal rights of the Controlling Person include the rights of any other subsidiary of that person or of any company within the same group, as well as those of any person acting in their own name but on behalf ofthe Controlling Person or any such companies;
b) Rights attached to shares held on behalf of a person other than the controlling person or such companies, or shares held as collateral, are deducted, providedthat, in the latter case, such rights are exercised in accordance with instructions received, or the holding of shares constitutes a routine lending operation and voting rights are exercised in the interest of the collateral provider.
For the purposes of points 1 and 4, voting rights corresponding to the share capital ofthe subsidiary are reduced by the voting rights attached to holdings held by that subsidiary, by one of its subsidiaries, or by a person acting in their own name but on behalf of any of those companies.
A control or dominance relationship is also deemed to exist between a parent company and a subsidiary, or between any natural or legal person and a company, within the meaning of the accounting standards applicable to the institution pursuant to Regulation (EC) No. 1606/2002 of the European Parliament and of the Council of 19 July 2002.
Senior Management: natural persons who perform executive functions or effectively direct the activity of the entity responsible for managing an entity.
LYNX Group: the group of companies in which HAPPY DEPARTURE SGPS LDA (corporate and registration number 518458504), with share capital of €1,000.00 and registered office at Rua Laura Alves, 12, 4th floor, 1050-138 Lisbon, holds, directly or indirectly, an equity interest. LYNX is part of this corporate group by virtue of its share capital being held by the afore mentioned HAPPY DEPARTURE SGPS LDA.
Significant Influence: where an entity holds, directly or indirectly (e.g., through subsidiaries), 20% or more of the voting rights in a company or collective investment undertaking, it is presumed to exercise significant influence, unless it can be clearly demonstrated otherwise. Conversely, where an entity holds less than 20% of the voting rights, it is presumed not to exercise significant influence, unless such influence can be clearly demonstrated. The existence of a substantial or majority ownership interest by another shareholder does not necessarily preclude an entity from having significant influence.
The existence of significant influence is generally evidenced by one or more of the following: (a) representation on the governing body or equivalent management body; (b) participation in policy-making processes, including decisions on dividends or other distributions; (c) material transactions between the entity and the company; (d) interchange of management personnel; or (e) provision of essential technical information.
An entity may hold share warrants, share call options, debt or equity instruments convertible into ordinary shares, or similar instruments that have the potential, if exercised or converted, to confer additional voting rights or reduce another party’s voting rights in relation to the financial and operating policies of another entity (i.e., potential voting rights). The existence and effect of currently exercisable or convertible potential voting rights, including those held by other entities, are considered in assessing whether an entity exercises significant influence. Potential voting rights are not considered exercisable or convertible when, for example, they cannot be exercised or converted until a future date or the occurrence of a future event.
In assessing whether potential voting rights contribute to significant influence, the entity examines all facts and circumstances (including the terms of exercise of the potential voting rights and any other contractual arrangements, considered individually or together) that affect the potential rights, excluding management’s intentions and financial capacity to exercise or convert those rights.
An entity loses significant influence over a company or collective investment undertaking when it loses the power to participate in decisions on that entity’s financial and operating policies. This may occur with or without achange in absolute or relative ownership levels, for example, when an associate becomes subject to control by a public authority, court, judicial administrator, or regulatory authority, or as a result of a contractual arrangement.
Offering: a financial transaction whereby an issuerplaces financial instruments on the market for subscription or acquisition byinvestors.
Managed UCIs: all collective investment undertakings, including corporate forms, managed by LYNX.
Relevant Person: includes (a) members of the corporate bodies and the Statutory Auditor; (b) holders of key functions,namely persons who, regardless of the nature of their relationship, direct or oversee any activities carried out by LYNX; (c) a Shareholder with a direct or indirect holding equal to or greater than 10% of LYNX’s capital; (d) any person with effective decision-making powers, regardless of the nature of their relationship with LYNX; (e) persons or entities whose relationship with LYNX or with the persons referred to in (a) and (b) enables them potentially to influence LYNX’s management and/or that of the managed UCIs to obtain commercial relationships outside normal market conditions; (f) spouses, partners in a de facto union, relatives or in-laws up to the second degree ofthe foregoing persons; and (g) any legal person in which any of the foregoing persons (i) holds control or dominance; (ii) holds a qualifying holding equal to or greater than 10% of capital or voting rights; (iii) exercises significant influence; and/or (iv) holds senior management, management, or supervisory positions.
Person Related to Clients includes:
a)Qualified participants in managed UCIs holding an interest equal to or greater than 10% of the Client’s capital, whether held directly and/or indirectly and/or through intermediaries
b)Spouses, partners in a de facto union, relatives or in-laws up to the second degree of the persons referred to above or members of the corporate bodies of the collective investment company managed by LYNX;
c) Anylegal person in which any of the foregoing persons (i) holds control or dominance; (ii) holds a qualifying holding equal to or greater than 10% of capital or voting rights; (iii) exercises significant influence; and/or (iv)holds senior management, management, or supervisory positions;
d) Entities with which there exists a relationship of economic interdependence with the Client, notably due to cross-shareholdings with various other entities or such close ties that financial difficulties of one may cause financial difficulties for the Client.
Information Systems: the information and communication technologies (ICT) that support LYNX’s activities.
3.Criteria for Identifying Conflicts of Interest
3.1. In identifying situations of Conflict of Interest, LYNX considers the potential interests of entities within the LYNX Group.
3.2. In the context of managing collective investment undertakings, LYNX, as the management company, considers whether, in the management of such undertakings or in any other context, it itself, a Shareholder, Client, Employee, Controlling Person, Relevant Person, or Person Related to a Client:
a) May obtain a financial gain or avoid a financial loss at the expense of a managed UCI;
b) Has an interest distinct from or conflicting with the interest of participants in the managed UCI in the outcome of an activity, transaction, or service provided to the managed UCI or another Client, or in the outcome of a transaction carried out on behalf of the managed UCI or another Client;
c) Has any incentive to favor the interests of another Client or group of Clients over those of participants in the managed UCI or other Client(s) or managed UCI(s);
d) Performs the same activities for the managed UCI and for another Client or Clients that are not managed UCIs;
e) Receives or may receive from a person other than the managed UCI a benefit related to the management activity of the managed UCI, in the form of cash, goods, or services, other than the management fee normally charged for that activity.
3.3. Examples of Potential Conflict of Interest Situations
3.3.1. In carrying out its activity, LYNX acknowledges that this policy applies to allits areas of activity, as they may potentially give rise to Conflicts of Interest. Areas requiring greater attention due to higher risk include:
a) Discretionary management of Client portfolios;
b) Management of UCIs, including corporate forms;
c) Investment research;
d) Decisions to acquire or dispose of equity interests in companies and other assets;
e) Personal account transactions by Employees and/or Relevant Persons;
f) Transactions with Clients or persons related to them.
3.3.2. LYNX also identifies illustrative situations that may give rise to Conflicts of Interest, including:
a) Providing discretionary management services to Clients combined with the ability to recommend LYNX products;
b) Providing discretionary management services while simultaneously providing securities placement services to a given issuer in the context of an Offering;
c) Using discretionary management to trade financial instruments between a Client’s portfolio and the portfolios of LYNX Group entities at prices different from market prices and to the detriment of the Client’s interests;
d) Using discretionary management to subscribe, for a Client’s portfolio, units or shares of managed UCIs;
e) Contracting transactions and assets (especially real estate assets) for UCIs with similar or overlapping investment policies;
f) Receiving and executing Client orders and executing proprietary portfolio transactions;
g) LYNX having an interest different from that of the Client in the outcome of as ervice;
h) Employees receiving incentives or other benefits that influence the provision of services to Clients;
i) A Client carrying out the same activity as LYNX;
j) LYNX obtaining gains or losses to the detriment of Client interests;
k) A Relevant Person obtaining a gain to the detriment of another Client;
l) A Client or a Person Related to a Client obtaining a gain to the detriment of another Client;
m) A Person Related to a Client obtaining a gain to the detriment of another Client.
3.3.3. In the course of its activity, LYNX may encounter unforeseen situations different from those listed above that may give rise to Conflicts of Interest.In such cases, the Board of Directors must be immediately informed by the Employee who becomes aware of the potential or actual conflict, so as to allow for analysis and the adoption of the best measures to avoid, mitigate, or resolve the Conflict of Interest and prevent its future occurrence.
3.3.4. To enable LYNX to identify potential Conflicts of Interest, information and transactions deemed relevant in this regard are recorded, together with the decisions taken to avoid, mitigate, and/or resolve conflicts.
4.Measures for the Prevention, Management, and Resolution of Conflicts of Interest
4.1. LYNX implements prevention, management, and resolution mechanisms for Conflicts of Interest through measures that it keeps up to date, including:
a)Segregation of duties
b) Rules on information flows;
c) Conflict of Interest prevention rules;
d) Control of proprietary transactions and decision independence;
e) Employee remuneration and independence;
f) Conflict of Interest management rules;
g) Additional Conflict of Interest management measures;
h) Disclosure to Clients of the existence of Conflicts of Interest;
i) Recording of Conflict of Interest situations;
j) Conflict of Interest management measures for managed UCIs; and
k) Other measures.
4.1.Segregation of Duties
4.1.1. To prevent Conflicts of Interest, LYNX’s financial intermediation and asset management activities are distributed across distinct organizational areas, operating independently and autonomously, with segregation of Client or derreception and transmission from their recording and control, and with strict separation between the management of UCIs managed by LYNX and discretionary management carried out for Clients.
4.1.2. Access to Information Systems is restricted to Employees according to their area of activity, via personal and non-transferable passwords and differentiated access levels, to protect files and databases.
4.1.3. Employees involved in financial intermediation and UCI management enjoy technical independence in the performance of their duties and are not subject to undue influence that could interfere with service provision.
4.1.4. There is functional, hierarchical, and physical segregation between management, execution, administration, risk, and control functions within LYNX.
4.2. Information Flows
4.2.1. Information held by LYNX regarding financialinstruments which has not yet been made public and which, by its nature orcontent, may influence quotations or prices in any market is mandatorily andexclusively reserved for Employees who need such information for the exclusiveperformance of their duties, including the execution of operations within thescope of financial intermediation activities, and who are prohibited fromdisclosing it to other Employees and, in particular, to third parties.
4.2.2. LYNX observes the principle of confidentialitywith respect to the information it obtains about its Clients, which is madeavailable on a strict need-to-know basis, and such access is therefore limitedand subject to rigorous justification requirements, in accordance with theprotection of the legitimate interests of Clients or of LYNX.
4.2.3. In the provision of financial intermediationservices and management of UCIs that involve access to inside information, LYNXmaintains a list of its Employees who have had access to such information.
4.2.4. There is functional, hierarchical and physicalseparation between LYNX and other entities of the LYNX Group, with informationbarriers (“Chinese Walls”) in place that prevent or control the exchange ofinformation.
4.2.5. Within the scope of UCI management, there are information barriers (“ChineseWalls”) between the various UCI managers of LYNX, in order to ensure thattransactions or assets sourced by each manager for the UCIs under theirmanagement are known only to that manager and their team, so that they may beallocated solely to those UCIs, in accordance with the respective investmentpolicies and objective criteria of need and suitability, such as those providedfor in subparagraph f) of point 4.10.2. In this way, it is avoided thattransactions and assets sourced by one manager may be allocated to UCIs ofanother manager, unless it is concluded that the UCIs under the management ofthe sourcing manager are not suitable for that purpose, in which case the sourcedtransactions or assets may be allocated to a UCI of another LYNX manager whoconsiders them useful and appropriate.
4.3. Prevention of Conflicts of Interest
4.3.1. In order to prevent the occurrence of Conflictof Interest situations, LYNX and its Employees must not:
a) Obtain a financial gain or avoid a financial loss, to the detriment of theClient, as a result of services provided by LYNX;
b) Havean interest in the outcome of a service provided to the Client or of atransaction carried out on behalf of the Client that is different from, orconflicts with, the Client’s interest in such outcome;
c) Receive a financial or other benefit in order to favor the interests of oneClient to the detriment of another;
d) Carry out the same activities as the Client;
e) Receive or potentially receive, from a person other than the Client, any unduebenefit related to a service provided to the Client, except for commissions orcharges inherent to such service;
f) Enter into contracts as counterparty to the Client, without the Client havingexpressly authorized or confirmed this in writing or by any other provablemeans, in cases where the Client is a non-qualified investor or thetransactions are not executed on a regulated market through centralized tradingsystems;
g) Acquire, for themselves, any financial instruments where Clients have requestedthem at the same or a higher price;
h) Sellfinancial instruments of which they are holders instead of financialinstruments of the same category whose sale has been ordered/requested byClients at the same or a lower price.
4.3.2. Employees are subject to a Code of Ethics whichregulates, namely, professional diligence, duties towards Clients,confidentiality, Conflicts of Interest, proprietary transactions, principlesgoverning the engagement of third parties, and relationships with third-partyentities.
4.4. Control of Proprietary Transactions and Independence of Decisions
4.4.1. All proprietary transactions involvingEmployees, Relevant Persons and Persons Related to Clients concerning financialinstruments or other Client assets must be previously authorized in writing bythe Board of Directors of LYNX, without prejudice to other requirements set outin the internal conflicts of interest procedure.
4.4.2. Whenever possible, such authorization must berequested in advance by the parties interested in the transaction or may beissued or refused at the initiative of the Board of Directors itself when itbecomes aware of the transaction and the parties involved. Authorization mustbe approved by a two-thirds majority of the voting members of the Board ofDirectors, excluding those who may be interested in the transaction orassociated with the Relevant Persons or Persons Related to Clients who areparty to the transaction, without prejudice to other requirements set out inthe internal conflicts of interest procedure.
4.4.3. All Employees are prohibited from using LYNXinformation for their own direct or indirect benefit, or for the benefit ofthird parties, or to the direct or indirect detriment of Clients.
4.5. Remuneration andindependence of Employees
4.5.1. The remuneration of Employees is not directlyrelated to the revenues generated by them in the scope of their activity atLYNX, nor to revenues generated by LYNX, by other Employees or by RelevantPersons involved in other LYNX activities.
4.5.2. All Employees are prohibited from receiving anytype of remuneration from third parties, directly or indirectly arising fromrelationships established through their professional activity at LYNX.
4.5.3. LYNX has adopted measures intended to preventor limit any person, internal or external to LYNX, from exercising undueinfluence over the manner in which its Employees perform their activities.
4.5.4. The remuneration policy for Employees who takedecisions involving relevant risks, including management, control functions andall those included in the same remuneration category, is consistent with thepredetermined risk profiles for each managed UCI or Client and promoteseffective risk control within LYNX.
4.6.Management of Conflict of Interest Situations
4.6.1. In a Conflict of Interest situation, prioritymust be given to the interests of Clients over the interests of LYNX, entitiesof the LYNX Group, Shareholders, Employees, Relevant Persons and PersonsRelated to Clients, except where legal or contractual reasons require adifferent procedure, without prejudice to the provisions of point 4.6.3 below.
4.6.2. Where there is a Conflict of Interest betweenClients, LYNX observes the principles of fairness, loyalty, impartiality andtransparency.
4.6.3. In managing Conflict of Interest situations,whenever possible, the holders of the interests at stake must proportionallyrelinquish their positions, to the extent necessary, so that suchrelinquishment results in an equitable situation for all parties involved,allowing the option that causes the least prejudice to all parties to prevail.
4.6.4. The management of Conflict of Interestsituations is also based on the adoption of measures intended to prevent orcontrol the simultaneous or sequential involvement of an Employee in differentactivities, where such involvement proves to be an obstacle to the propermanagement of conflicts of interest.
4.6.5. The management of conflict of interestsituations between managed UCIs relating to transactions and assets is carriedout in accordance with subparagraph d) of paragraph 1 of point 4.10 of thisPolicy.
4.7. Additional conflict ofinterest management measures
4.7.1. In the event of specific, potential or actualconflict of interest situations, the following additional conflict managementmeasures may be used, namely:
a) Implementation of a specific barrier over a predefined type oftransactions or operations or additional information segregation methods;
b) Referral of the situation to the top decision-making body, based on aconcise risk assessment, including reputational risks;
c) Refusal or abstention from decision-making on the matter or situation inquestion, where such abstention or refusal is appropriate to avoid theoccurrence of a Conflict of Interest.
4.8. Communicationto the Client of the existence of conflicts of interest
4.8.1. In the event of a Conflict of Interest betweenLYNX and one of its Clients, LYNX must, prior to executing the specifictransaction on behalf of the Client, inform the Client of the general natureand/or source of the conflict, so as to enable the Client to make an informeddecision. Where the Client is a managed UCI, the provisions of point 4.10apply.
4.8.2. In the situations referred to in the previousparagraph, the provision of the relevant financial service should only takeplace after the Client’s express consent, unless the Client is a managed UCI,in which case the final part of paragraph 1 above applies.
4.8.3. Disclosure to the Client as referred to inparagraph 1 above is made in a durable medium and contains a level of detailsufficient and appropriate to the nature and category or classification of theClient, so as to enable the Client to make an informed decision regarding thefinancial intermediation activity or service in the context in which theconflict of interest arises.
4.8.4. Communication to the Client under the terms of the preceding paragraphs doesnot prevent LYNX from assessing the risk inherent to the Conflict of Interest,in the best interests of the Client and of LYNX, and LYNX reserves the rightnot to execute transactions where it deems this necessary.
4.9. Register of conflict ofinterest situations
4.9.1. LYNX maintains an updated register of Conflictof Interest situations in which it has been involved, as well as of the personsinvolved therein, namely its Clients, Shareholders, Employees, ControllingPerson, Relevant Persons or Persons Related to Clients, which have generated arelevant risk of adversely affecting the interests of one or more Clients or ofLYNX, together with the measures taken for their mitigation and resolution.
4.9.2. Additionally, and within the scope of thisPolicy, LYNX adopts the following cross-cutting measures:
a) InsiderTrading and Front Running: the use of any data or information constitutingabusive use of inside information or the routing of orders in the course ofmanagement activities (Collective Investment Undertakings and DiscretionaryManagement) that objectively prejudice binding orders received from Clients isexpressly prohibited;
b) Financialproducts/instruments vs Client profile: financial products and instrumentsare selected taking into account the Client’s objectives and interests(including any sustainability or environmental and social promotionobjectives), the Client’s financial situation and associated risks, and, in thecase of managed UCIs, the criteria further referred to in subparagraph d) ofparagraph 1 of point 4.10 of this Policy;
c) Equaltreatment: where a Client has a shareholding relationship with LYNX and/orthe LYNX Group, their treatment must not differ from that of any other Client,except where required by applicable law and regulation;
d) Accurate information: LYNX provides Clients with truthful, current,objective, detailed and complete information on financial products/instrumentsand services provided;e) Prevention, communication and remediation: mitigating the risk ofsituations that may give rise to mis-selling practices, whether or notassociated with the placement of financial instruments issued by LYNX itself orby entities with which it has close relationships..
4.10.Conflictof interest management measures for managed UCIs
4.10.1. Without prejudice to the measures provided forin the preceding points, LYNX also adopts the following conflict of interestmanagement measures in the management of UCIs.
4.10.2. LYNX gives priority to the interests of managedUCIs and their Clients over its own interests and those of its Shareholders,Employees, Controlling Person, Relevant Persons, Persons Related to Clients andentities of the LYNX Group. To this end:
a) Theselection of financial or non-financial assets for managed UCIs is carried outbased on their suitability and adequacy to the investment policy of the managedUCIs or the contract formalized with the Client, as applicable, as well astheir different risks, with continuous monitoring thereof throughout theinvestment period;
b)Transactions by managed UCIs involving real estate assets or other assets thatdo not constitute financial instruments under the Securities Code require therequest and prior approval of the transaction by the participants in a generalmeeting of the participants of the UCIs involved, subject to a two-thirdsmajority of the votes cast, provided that at least half of the capital of theUCI is represented. Participants having a direct or indirect interest in thetransaction are prohibited from voting, except where they are the soleparticipants in the managed UCIs, and provided that the transaction value isconsistent with market value, failing which LYNX may refuse to carry out thetransaction.
For thepurposes of subparagraph b), the transaction value is deemed consistent withmarket value where the following cumulative requirements are met:
- The transaction price is set based on information contained in the valuation reports of the properties covered by the transaction, as provided for by law; and
- The transaction price, depending on the specific case:
i. Is equal to or higherthan the highest value determined by the property valuation experts, in thecase of disposal of the property by the managed UCI;
ii. Is equal to or lower thanthe lowest value determined by the property valuation experts, in the case ofacquisition of the property by the managed UCI;
iii. Corresponds to theaverage of the valuations carried out by the property valuation expertsspecifically obtained for that purpose, in the case of transactions between twomanaged UCIs, unless the transaction price is unanimously approved by theparticipants’ meetings of the UCIs involved, provided that at least half of thecapital is represented therein
c) Theleasing or any other form of onerous exploitation of properties of managed UCIsis carried out in accordance with the following cumulative requirements:
i. Therent or remuneration amount is set based on written information provided by atleast two property valuation experts, issued no more than six months inadvance, expressly indicating the applicable market rental values for theproperty subject to the transaction; and
ii. Therent or remuneration amount is equal to or higher than the highest valueindicated by the property valuation experts referred to in the precedingsubparagraph, unless the transaction price is unanimously approved by theparticipants’ meetings of the UCIs involved, provided that at least half of thecapital is represented therein;
d)Subject to the provisions of subparagraph e) below, where a transaction by amanaged UCI involving financial instruments under the Securities Code isconcerned, the transaction may be carried out where one of the followingconditions is met:
i. The transaction price, considering the related costs, is more favorablethan the price formed in a regulated market or multilateral trading facilityor, where none exists, than firm offers from entities that are not in arelationship of control or group with the management entity, provided that thisresults in an unequivocal and demonstrable advantage for the collectiveinvestment undertaking;
ii. The absence of transactions in a regulated market or multilateraltrading facility and of purchase offers during the 15 days immediatelypreceding the date of disposal, provided that this results in an unequivocaland demonstrable advantage for the managed UCI;
iii. The financial instruments:
1.º Are acquired in a public subscription offer whose conditions include acommitment that an application for admission to trading on a regulated marketwill be submitted;
2.º The issuer has financial instruments of the same type as those to beacquired already admitted to trading on the same regulated market; and
3.º Admission to the regulated market of the financial instruments to beacquired is obtained within a maximum period of six months from the submissionof the application;
iv. In the absence of liquid assets held by the managed UCI and where itsborrowing capacity under the law or CMVM regulation has been exhausted, netredemption requests for units exceed, within a period not exceeding five days,10% of the net asset value of the collective investment undertaking, providedthat this does not result in an unequivocal and demonstrable disadvantage forthe managed UCI;
v. Considering the specific characteristics of the transaction and itscontext, there is an unequivocal and demonstrable advantage in carrying out thetransaction for the managed UCI;
e) Where a UCI managed by LYNX intends to acquire from one of its participants orfrom a Person Related to a Client a shareholding in a company, or intends tosubscribe for or acquire mandatorily convertible bonds in the capital of suchcompany, there is deemed to be no conflict of interest where one of thefollowing situations occurs:
- An evaluation of the company is obtained, carried out by an independent, professional, reputable and market-recognized entity; or
- The following requirements are cumulatively met: (i) such company is, or is in the process of being, also held by another collective investment undertaking managed by another management company or companies; (ii) the conditions and consideration of such acquisitions or subscriptions are similar to those that were, are, or are in the process of being applied to such other collective investment undertakings; and (iii) the participant does not have control (direct or indirect) or significant influence (direct or indirect) over all UCIs involved in the transaction.
In thesituations described above in points 1) and 2), it is not necessary to hold aparticipants’ meeting to approve the acquisition of the shareholding or thesubscription or acquisition of convertible bonds. If neither of thesesituations applies, such a meeting must be held to consider and possiblyapprove the transaction.
f) Thevoting rights attached to certain financial instruments held by managed UCIsare exercised by LYNX exclusively for the benefit of the managed UCIsthemselves and their respective participants.
g) Inthe selection of third-party UCIs, the classes with the most advantageouseconomic conditions available to the managed UCIs are always chosen.Commissions received from the engagement of such UCIs are allocated to themanaged UCIs, in accordance with their legal and/or contractual documentation,for the benefit of their Clients.
h) Theprocess of prior allocation and contracting of transactions or assets iscarried out within a formalized and controlled framework with segregation ofthe different intervening functions, respecting the objective interests of eachmanaged UCI and avoiding unjustified discriminatory situations. To this end,and particularly in cases where UCIs have conflicting investment policies (dueto their similarity), rationality criteria based on the suitability of thetransactions or assets to the managed UCIs’ portfolios, their investment policyand financial situation are followed and applied, taking into account liquiditycriteria, the investment period and duration implied by the transaction orasset in relation to the duration of the UCI, compliance with investment ratiosand limits on leverage and exposure to certain assets and geographies, theincome distribution policy and any capital reduction commitments alreadyassumed.
i) Theengagement of suppliers and counterparties for managed UCIs, namely creditinstitutions, financial intermediaries, contractors, real estate agents andother service providers, is carried out on a market basis, according toobjective, transparent, independent and previously defined criteria, regardlessof whether they are Clients, participants in managed UCIs, Controlling Persons,Relevant Persons or Persons Related to Clients.
j) LYNXundertakes to prevent Conflicts of Interest with the depositaries of each UCIit manages and to strictly comply with the legal rules in force regardingdepositary independence.
k) LYNXassesses and takes into account potential conflicts of interest arising fromsustainability risks that may prejudice the interests of participants inmanaged UCIs.
5. Commitment
5.1. LYNX seeks to develop all measures to identifyand manage possible sources of Conflicts of Interest, including those that mayarise from the integration of sustainability risks into processes, policies andprocedures, minimizing their occurrence as much as possible, while also takinginto account other factors that may arise in the course of service provision.
5.2. LYNX Employees are guided and encouraged toobserve this Policy and to ensure the maximum interest of Clients prevails overthe interests of LYNX, Employees, Relevant Persons, Persons Related to Clientsand/or entities of the LYNX Group, through transparent, rigorous, ethical andimpartial conduct.
5.3. Considering that LYNX is responsible formanaging more than one UCI, it treats each of them as a Client, acting in theirrespective interest and not charging or allocating costs that are not providedfor, as well as ensuring timely provision of relevant information.
6. Disclosure and reporting
6.1. Relevant conflict situations are reported tothe CMVM when legally required.
6.2. This Policy is made publicly available on theinstitutional website and is made available to all Employees and agents.
7. Review and update
7.1. This Policy is reviewed at least annually andwhenever there are relevant changes to the activity of the Management Company,the managed UCIs or the applicable legislation.
1.Main Principles
LYNX operates based on the principles of honesty, fairness, and professionalism to better serve its Clients’ interests.
For the purposes of this policy, here is a list of terms and their respective meanings:
a) Clients are all (i) existing clients; (ii) potential clients (e.g. concerning which LYNX individually seeks to start a contractual relationship); (iii) clients which have ended their business relationship with LYNX, but with which LYNX is still bound by trustee obligations or any other obligations of equivalent nature; (iv) participants in Collective Investment Undertakings (OICs) managed by LYNX; and v) the OICs managed by LYNX.
b) Employees: all workers, interns, services providers, and agents, whether permanent or temporary, regardless of the nature of their bond to LYNX, who provide any service, execute any job or perform any activity for LYNX (e.g. suppliers, subcontractors, and tied agents).
c) LYNX Group: the group of companies whose share capital is directly or indirectly held by LYNX HOLDING SGPS S.A., with single registration and legal person number 510180850, share capital of € 2,146,949.00 and with registered office at Avenida Duque de Ávila, nº 185, 4º D, Lisboa, Avenidas Novas, 1050 – 082 Lisboa. LYNX is included in this group because its share capital is held by LYNX HOLDING SGPS S.A.
The Benefits Paid to or Received from Third Parties (Inducement) Policy, set forth in this document, seeks to cumulatively:
- Strengthen the protection of Clients;
- Confirm that priority is given to Clients’ interests when investment services are provided;
- Ensure that the provision of investment services is not influenced or skewed by benefits of any nature that are received; and
- Increase transparency as to the quality and costs of services provided to Clients.
2.Lawful benefits
LYNX can only offer to or receive remunerations, commissions, or benefits from third parties, when:
a) Such payment contributes to reinforcing the quality of the activity provided to the Client, i.e. is necessary for providing the financial intermediary service to the Client (for instance, mandatory fees or custody fees);
b) The existence, nature, and sum (or respective calculation method, where the sum is not defined) of such benefit is disclosed to the Client before the investment service in question is provided; and
c) Such payment does not interfere with LYNX’s obligation to act honestly, fairly and professionally to better serve Clients’ interest.
For purposes of point c) above, LYNX can receive remunerations, commissions or benefits whenever service provision is not wrongfully influenced or distorted by such payments.
3.Service Quality Reinforcement Requirements
Non-cash remunerations, commissions or benefits are deemed to reinforce the quality of the service in questions, when:
a) They are justified by the provision of an additional or upper level service to the Client that is proportional to the benefits received, such as:
- Provision of consultancy services concerning non-independent investment and access to a wide variety of adequate financial instruments, including the adequate number of instruments from third parties which are not strictly related to LYNX;
- Provision of consultancy services concerning non-independent investment in conjunction with a proposal made to the Client in the sense of assessing annually the adequacy of the financial instruments in which the Client invested or with another continuous service that is liable to add value to the Client, such as recommendations as to the optimal allocation of their assets; or
- Access to a wide range of financial instruments, at competitive prices, which are likely to meet the Client’s needs, including an adequate number of financial instruments from third-parties which are not strictly related to LYNX, in conjunction with the provision of added-value instruments, such as the provision of information destined to objectively support the Client’s decision-making process, or allow for the Client to follow, model and adjust the range of financial instruments where they invested, or with periodical reports concerning the performance, costs and expenses concerning financial instruments.
b) They do not benefit LYNX, its shareholders, employees or LYNX group entities directly, without any clear advantage for the Client; and
c) They are justified by the offering of a continuous advantage for the Client in relation to a continuous benefit.
4.Prohibitions
In the scope of the discretionary management of portfolios on behalf of someone else, LYNX cannot receive any remuneration, commission or benefit, except for non-cash benefits that are not significant, provided they comply with the service quality reinforcement requirements and are reasonable and proportional.
5.Non-cash benefits that are not significant
LYNX can accept the following non-cash benefits that are not significant from partners with which LYNX has entered into distribution agreements:
a) information or documentation concerning a financial instrument or investment service of generic nature or personalised nature to reflect the circumstances of an individual Client;
b) Written material from a third party to which an issuer or potential issuer has ordered and paid to promote a new issue, or where the third-party company is hired and paid by the issuer to generate the referred material on a continuous basis, provided that the relationship is clearly disclosed in the written material and such material is provided concurrently to any other financial intermediary that wants to receive it or to the general public;
c) Participation in conferences, seminars or any other training initiatives about the benefits and features of a given financial instrument or investment service;
d) Reasonable hospitality expenses, such as food and drinks during a business meeting or conference, seminar or any other training initiatives mentioned in point c) above; and
e) Other non-cash benefits that are not significant and are found by the CMVM to improve the quality of the service provided to a Client and not liable to prevent LYNX duty of acting in the Client’s best interest, considering the total of benefits granted by one entity or group of entities and the nature and dimension of such benefits.
By making this Policy available, LYNX is complying with the duty of ex-ante disclosure of the non-cash benefits that are not significant and that LYNX can receive during the term of a contract entered into with the Client, namely a financial brokerage contract.
The benefits above are reasonable and proportional and do not compromise Client’s interests.
6.Investment Recommendations (“Research”)
LYNX does not receive investment recommendations pursuant to article 12-A of the Portuguese Securities Code and of the Regulation (EU) no. 596/2014 of the European Parliament and of the Council of 16 April 2014.
LYNX finds that the following forms are not considered investment recommendations and can be received freely:
a) Assessments in the scope of the issue of securities – documents prepared in the scope of or for the purposes of an issue in a primary securities market, especially those prepared by investment companies that were hired by the issuer to assist in the scope of such transactions.
b) Contact mediation (corporate access) – personalized or organizational support services (including road shows).
c) Economic or market data without associated investment recommendations – information services, dissemination of information, where those facts or data that were disseminated are not subject to any judgement, recommendation or any other service performed by the respective provider.
7.Execution of orders
LYNX cannot receive any non-pecuniary payment, discount or benefit for the execution of orders in a given negotiation structure that violates the applicable obligations regarding conflicts of interest, including the rules concerning unlawful benefits.
8.Information duties
LYNX discloses the existence, nature and sum concerning the non-pecuniary remuneration, commission or benefit. Where such sum cannot be determined, the Client is informed about the calculation method, via a detailed, true, and explicit document, before the provision of the financial mediation service.
Where LYNX received incentives on a continuous basis with regard to investment services provided to Clients, the company informs the latter, individually and annually, of the effective sum concerning payments or benefits received or paid in a durable medium and in the way agreed with the Client when the Client file was created.
The Compliance department executes the internal control procedures that allow to ensure that LYNX does not receive any remuneration, commission or benefit in the scope of the discretionary management of portfolios on behalf of someone else, nor in the scope any other activity.
If the Compliance department finds that any undue benefit was received, the Clients involved will be repaid the amount corresponding to the pecuniary or non-pecuniary remuneration, commission or benefit received within a maximum of ten business days.
9.Records
LYNX keeps an internal list of all non-cash remunerations, commissions and benefits received from any third parties concerning the provision of investment services or the like. Such list described how those remunerations, commissions and benefits improve the quality of the services provided to the corresponding clients, as well as the measures taken not to prejudice the obligation of the financial intermediary of acting according to the highest diligence, loyalty, and transparency standards in the sense of protecting the legitimate interests of the Clients.
The list above is elaborated by the Compliance department and kept for a period of 5 (five) years after the commercial relationship with the Client has been terminated.
10.Permanent Compliance with the Benefits Paid to or Received from Third Parties Policy
LYNX adopts the measures set forth in the Policy whenever the company pays or receives any non-cash remuneration, commission or benefit.
11.Benefits Paid to or Received from Third Parties Policy Review
This Policy will be reviewed annually, without prejudice to extraordinary reviews that take place whenever deemed fit by the Board of Directors or at the request of the Compliance department, namely following the Internal Control Report or whenever any inefficiency or misalignment is verified.
12.Availability to Clients
The effective Policy will be available to Clients at www.lynxassetmanagers.com and upon request made directly to LYNX.
Definitions
The following definitions shall apply throughout this document, unless the context otherwise requires and without prejudice to other definitions in the document. References to the singular form shall always include the plural form (and vice versa):
“Director(s)”
shall mean one or more members of the Board of Directors of LYNX.
“Clients”
shall mean any natural or legal person who is entering into or has a business relationship with LYNX, regardless of the type of service provided or the transaction carried out, including, but not limited to, under management Collective Investment Undertakings (CIU) participants (defined below), discretionary management clients and CIU under management counterparties (in particular buyers or sellers of real estate or lessees or purchasers of shares held by CIUs).
“CMVM”
shall mean the Portuguese Securities Market Commission, the supervisory and regulatory authority for the financial instruments markets and the agents operating therein, in Portugal.
“LYNX employees”
shall mean employees, trainees, service providers and agents, on a permanent or occasional basis, regardless of the nature of their employment with LYNX, who provide work, services or any activity (e.g. suppliers, subcontractors and tied agents), including “Senior Employees” as defined below.
“Senior Employees”
shall mean the directors, the members of the Supervisory Board and senior management, those responsible for portfolio management, marketing, human resources, risk takers and control functions and those employees receiving total remuneration that takes them into the same remuneration level as senior management and risk takers, and whose professional activities have a material impact on the risk profile of the CIU under management.
“Board of Directors or BoD”
shall mean LYNX’s Board of Directors, the senior management body of LYNX.
“Documentation of Managed CIUs
shall mean, for each CIU under management (defined below), the latest version of its management rules and regulations and, where applicable, other documentation, such as subscription contracts and service agreements.
“LYNX”
shall mean LYNX ASSET MANAGERS SGOIC S.A., a public limited company incorporated under Portuguese law, having its registered office at Avenida Duque D'Ávila, No. 185, 4D, 1050-082 Lisbon, and a share capital of € 1,050,000.00 (One million and fifty thousand euros), registered with the Commercial Registry Office of Lisbon under the single registration and taxpayer identification number 507.929.934, and authorised and supervised by the CMVM, as a SGOIC (managing entity of collective investment undertakings) under the RGOIC.
“Malus Scheme”
shall mean the scheme by which the amount of variable remuneration which has been deferred and whose payment is not yet vested may be reduced, totally or partially.
“Withholding or Clawback”
shall mean the scheme by which LYNX withholds, without definitively making available, the amount of variable remuneration whose payment already constitutes an acquired right (withholding) or the contractual scheme by which the Senior Employee, subject to certain conditions, agrees to repay to LYNX, in whole or in part, the variable remuneration already received by him/her (recovery).
“Sustainability Policy”
shall mean LYNX's Environmental, Social and Governance Sustainability Policy.
“CIU”
shall means collective investment undertaking governed by the General Regime for Collective Investment Undertakings, approved by Law No. 16/2015, of 24 February, as amended.
“CIUs Under Management”
shall mean the CIUs under management by LYNX as a managing entity of collective investment undertakings, including undertakings for the collective investment in transferable securities (OICVM), undertakings for the collective investment in real estate/alternative investments (OIA) and undertakings for investment in venture capital.
“RGOIC”
shall mean the General Regime for Collective Investment Undertakings, approved by Law No. 16/2015, of 24 February, as amended.
Introduction
1. According to the law LYNX as the managing entity of collective investment undertakings authorised and supervised by CMVM, must prepare and apply a Remuneration and Remuneration Benefits Policy that is consistent with and promotes sound and effective risk management and does not encourage the assumption of risks incompatible with the risk profiles and Documentation of the CIUs Under Management, in a manner and to the extent appropriate to their size and internal organisation and the nature, scope and complexity of their activities.
2. This Policy is addressed to Senior Employees.
Term
3. This Policy shall be remain force for an indefinite period of time, without prejudice to its updating and revision, as well as the annual evaluation to be carried out as foreseen in this document.
4. This Policy and its subsequent update and revision shall apply only to remuneration that is set after its approval.
1. Framework
1.1 In determining this Policy LYNX has taken into consideration its size and internal organisation as well as the complexity of its activities and its economic situation. Furthermore, LYNX shall always take into consideration its current state at any given time and shall subject this Policy to periodic review to ensure that it is compatible with its financial situation and to safeguard its sustained growth.
1.2 Furthermore, LYNX adopts this Policy with a view to promoting solid and effective risk management and not encouraging the assumption of risks that are incompatible with the risk profiles and documentation of the CIU Under Management, but always with a view to its integration in a competitive context with that in which it operates as a CIUs managing entity, and bearing in mind the importance of the quality, capacity, dedication, sense of responsibility and technical knowledge of its Senior Employees who are responsible for taking and implementing strategic decisions and conducting the affairs of the Company.
1.3 These are the assumptions that generally determine LYNX's Remuneration and Benefits Policy and are deemed to be suitable to attract and keep the most competent and reputable professionals in the market at the service of the Company.
1.4. This Policy was first defined by the General Meeting on the proposal of the Board of Directors, after hearing the Compliance Department and the Compliance Officer, who participated in its design and then approved by the LYNX supervisory body, which is competent and responsible for the periodic annual review of its general principles and objectives, and is also responsible for the supervision of its implementation and compliance.
1.5. The revisions of this Policy, which shall be at least annual, must be formalised in a separate document, always updated, specifying any changes that may be introduced and the respective reason. This document and its updates must be kept on file with the Board of Directors or the person responsible for Human Resources, when the latter exists, and disclosed to Senior Employees.
2. Purposes of the Remuneration and Benefits Policy
2.1 Considering the framework of this Policy and the legal requirements imposed by the legislation in force and applicable, it is established, in particular, by virtue of the following purposes:
a) Clarity and transparency in the criteria determining fixed and variable remuneration, as well as benefits;
b) A governance model in line with the best market practices, by comparison with companies of the same activity, weighted by size;
c) An effective risk management and control to avoid exposure to the level of risk tolerated by LYNX, including sustainability risks as set out in the Sustainability Policy, and to avoid exposure to conflicts of interest;
d) A fixed monthly remuneration that is competitive in order to attract and retain competent and reputable professionals, and an annual variable remuneration that stimulates performance and rewards results achieved, taking into account market practices and always based on uniform, consistent, fair, balanced and transparent criteria, without prejudice to the provisions of paragraph g) below;
e) The alignment of annual variable remuneration consistent with the size and financial results of the Company, with the risks and complexity of its business and with its sustainable growth, discouraging exposure to excessive risk and promoting the continuity and sustainability of positive results, in particular by setting maximum limits on remuneration components;
f) The calculation of the annual variable remuneration on an individual basis shall consider the evaluation of the respective performance, based on criteria of a financial and non-financial nature, in accordance with the functions and level of responsibility, as well as the Company's results, using national and international practices in the sector of activity as a term of comparison, without prejudice to the provisions below on variable remuneration;
g) Independence of the Senior Employees who exercise control and risk management functions in relation to the structure units they control, attributing them remuneration according to the achievement of the objectives associated with their functions and independent of the performance of the respective structure units;
h) Absence of remuneration insurance or other risk coverage mechanisms;
i) Compliance with applicable regulations and guidelines, both in terms of procedures and remuneration policy.
3. Scope of application
3.1 Subjective Scope
The Remuneration and Benefits Policy shall be applicable to Senior Employees.
3.2 Objective Scope
This Policy shall apply to remuneration and benefits paid or awarded by LYNX, including the annual variable remuneration component.
4. Powers to define the Remuneration and Benefits Policy
4.1. Except as provided in the following paragraph, the definition of this Policy shall be the responsibility of the General Meeting, upon proposal of the Board of Directors, after hearing the Compliance Department and the Compliance Officer, who shall take part in its conception, and will then be approved by the LYNX supervisory body, the latter being exclusively responsible for the periodic review of its general principles and objectives as well as the supervision of its implementation and compliance. The Compliance Department and the Compliance Officer shall be responsible for a centralised and independent internal review of the implementation of the Policy at least once a year in order to verify its compliance.
4.2 The General Meeting shall also be responsible for approving the remuneration and any performance bonuses or supplements of the members of the governing bodies of LYNX, including the respective terms and conditions applicable to their effective payment.
4.3 The General Meeting may create and appoint a Remuneration Committee to replace it in the exercise of its powers foreseen in paragraphs 4.1 and 4.2 above, which shall be composed of two to five members, who may or may not be shareholders, in accordance with the terms of the articles of association.
4.4 Currently, LYNX is not large enough, either in terms of its structure or in terms of the CIUs under management, or its internal organisation and the nature, scope and complexity of its activities, to qualify as a significant managing entity, pursuant to paragraph 3, of Annex I, of the RGOIC, and is therefore not required to implement a Remuneration Committee.
4.5 Except as provided in paragraph 4.6, the LYNX Board of Directors shall be responsible for proposing the remuneration of the Senior Employees (with the exception of the Directors) who have risk management or control functions and the proposal shall be submitted to the General Meeting or the Remuneration Committee, if there is one, for approval.
4.6. The remuneration of the Directors shall always be approved by the General Meeting or the Remuneration Committee, if the latter has been elected, as provided for in the LYNX Articles of Association.
5. Components of the Remuneration Policy
5.1. Fixed remuneration
In accordance with the preceding principles, the following guiding principles are assumed by this document:
a) The remuneration of the Senior Employees shall consist of a fixed monthly remuneration and a variable annual remuneration, without prejudice to the provisions of sub-paragraphs d) and k) below;
b) The fixed monthly remuneration shall be paid, in accordance with the law, 14 (fourteen) times a year to all Senior Employees;
c) The setting of the monthly amount of the Directors' remuneration shall take into consideration the duties and tasks attributed, as well as their availability and dedication;
d) The members of the Supervisory Board shall be remunerated by a fixed annual amount, determined by the General Meeting or the Remuneration Committee and in line with the criteria and market practices used appropriate to the size of the Company and its turnover;
e) Currently, the monthly remuneration of the Senior Employees does not include any variable component, and therefore the legal provisions that presuppose the payment of remuneration based on performance evaluations are not applicable;
f) This Policy shall be reviewed and approved annually pursuant to paragraph 4 above;
g) Any amendment to the Remuneration and Benefits Policy established herein, namely as regards the decision not to award variable remuneration as foreseen and by the deadlines defined above, shall be subject to the procedure described in paragraph 4. above;
h) The remuneration of the non-executive Directors shall not be dependent on the performance or value of LYNX and they shall therefore not earn any variable remuneration;
i) LYNX does not pay any compensation or indemnity, including payments related to the duration of a notice period or non-competition clause, in cases where the removal of a Director, or the termination of his contract by agreement, results from inadequate performance of his duties;
j) Senior Employees who exercise control and risk management functions shall be remunerated in accordance with: (i) the achievement of the o associated with their functions, regardless of the performance of the respective structure units; and (ii) the overall performance of LYNX and its results.
5.2. Variable remuneration
5.2.1 As previously stated, at the present date no variable component is envisaged in the monthly remuneration of Senior Employees.
5.2.2 However, an annual variable remuneration is awarded, for which the following rules shall be complied with:
a) The total amount of the variable component of the annual remuneration shall be determined by combining the evaluation of the Senior Employee's performance (with a weight of 80%), which shall consider financial and non-financial criteria under the terms of paragraph 5.2.4 below, the performance of the structure unit or the CIU Under Management (with a weight of 10%), and the overall results of LYNX (with a weight of 10%);
b) The evaluation of the performance of the Senior Employees shall be carried out within a multi-year framework appropriate to the term of the CIUs Under Management, ensuring that the evaluation process is based on long-term performance and that the payment of the remuneration components dependent on this is spread over a period which takes into account the reimbursement policy of the CIUs Under Management and the respective investment risks;
c) No variable remuneration granted will have a guarantee, except in the context of hiring new employees, only in their first year and if there is a solid and strong capital base at LYNX;
d) Appropriate ratios shall be established between the fixed and variable components of the total remuneration of the Senior Executives, with the fixed component representing a sufficiently high proportion of the total remuneration to allow the application of a fully flexible Policy regarding the variable component of the remuneration, including the possibility of not awarding and/or not paying it;
e) The attribution of the annual variable remuneration cannot exceed the value of the respective annual fixed remuneration for each of the Senior Employees;
f) LYNX has not instituted any payments related to the early termination of the duties of Senior Employees;
g) The measurement of the performance of Senior Employees used to calculate the variable component of remuneration shall provide for adjustments considering the various types of current and future risks;
h) The annual variable remuneration shall always be paid in cash, since LYNX has neither the legitimacy nor the capacity to deliver units or shares of the CIUs Under Management, insofar as almost all of them are closed, as well as it cannot, and should not, carry out capital increases for the sole purpose of delivering the corresponding shares or units to its Senior Employees. Additionally, no CIU Under Management represents more than fifty percent (50%) of the total portfolio managed by LYNX;
i) Whenever the annual variable remuneration of a Senior Employee does not exceed 80% (eighty per cent) of his fixed annual remuneration, 60% (sixty per cent) of the former shall be paid in full to the Senior Employee on the payment date, and payment of the remaining 40% (forty per cent) shall be deferred for a period of 3 (three) years, and paid proportionally and increasingly over this period;
j) Whenever the annual variable remuneration of a Senior Employee exceeds 80% (eighty per cent) of the fixed annual remuneration, 40% (forty per cent) of the former shall be paid in full to the Senior Employee on the payment date, and payment of the remaining 60% (sixty per cent) shall be deferred for a period of 3 (three) years and paid proportionally and increasingly over this period;
k) The variable component of the remuneration of Senior Employees, including the deferred portion of that remuneration, should only constitute a vested right or be paid if it is sustainable in the light of LYNX's financial situation and substantiated in the light of the performance of the structure unit concerned, the CIUs Under Management and the employee in question ;
l) Without prejudice to labour or civil law, the variable component of the remuneration of Senior Employees shall be altered if the performance of LYNX or the CIUs Under Management declines or is negative, taking into account both the current remuneration and reductions in the payment of amounts for which the right to receive payment has already been established, including through malus or clawback schemes, as provided for in this Policy.
5.2.3 The attribution of an annual variable remuneration to Senior Employees shall always be decided and determined pursuant to paragraph 4. of this Policy, and it shall be the responsibility of the body foreseen therein, under the respective terms, in particular:
a) Apply the Alignment, Reduction and Recovery Mechanisms set out in the following paragraphs of this Policy;
b) Decide not to apply the provisions of sub-paragraphs 5.2.2 i) and j) above to the variable annual remuneration component whenever it does not exceed €50,000.00 (fifty thousand euros) and simultaneously does not exceed one third of the fixed annual remuneration of the Senior Employee;
c) Decide, in objective and reasoned terms and with respect for the principle of proportionality, not to apply the provisions of sub-paragraphs 5.2.2 i) and j) above, whenever the component of annual variable remuneration to be attributed in concrete exceeds the limits provided in sub-paragraph b) above, but does not jeopardise the overall financial situation of LYNX, the financial performance of the CIUs Under Management and/or LYNX and is appropriate to the Sustainability Policy, in particular with regard to the adoption of good governance practices.
5.2.4 Assessment criteria for the Senior Employee
5.2.4.1. The criteria for defining the total amount of the variable component of the annual remuneration are as follows:
a) favourable economic and financial situation of LYNX;
b) positive performance of LYNX, from the perspective of the turnover generated and results obtained; and
c) Performance of the business area or of the CIUs and/or Portfolios under management;
d) Compliance with the Sustainability Policy.
5.2.4.2. the definition of the total amount of the variable component of the annual remuneration shall be made based on the assessment of individual performance, with the overall results of LYNX and, in the case of the Board of Directors, also based on the assessment of the performance of this body as a whole.
5.2.4.3 With the exception of the Supervisory Board, the variable component of the annual remuneration of the Senior Employees shall be determined on the basis of a standard benchmark corresponding to the achievement of 100% of the objectives set: i) by the Board of Directors, for the other Senior Employees; or ii) by the LYNX General Meeting or Remuneration Committee, for the Board of Directors.
5.2.5. Aligning scheme of the interests of Senior Employees with the interests of the company
If, in a given financial year, LYNX suffers a negative result or if the Company needs to increase its own funds and does not have sufficient means at its disposal, no deferred variable remuneration may be paid to Senior Employees for previous financial years and they shall not be awarded any new variable remuneration in that financial year.
5.2.6 Malus Scheme of the variable remuneration
5.2.6.1 The deferred variable remuneration of Senior Employees may be reduced, wholly or partially, if, during the deferral period and until its expiry, any of the following events demonstrably occur:
a) A significant and proven decline in the financial performance of the CIU Under Management and/or LYNX and/or the business unit of which the Senior Employee is a member;
b) Significant and proven failure in the risk management of the CIU Under Management and/or LYNX and/or the business unit to which the Senior Employee belongs;
c) Significant negative changes in the overall financial situation of LYNX;
d) Serious misconduct or error by the Senior Employee, namely through violation of applicable legal, regulatory and/or internal norms;
e) Non-compliance with mandatory provisions of the Sustainability Policy.
5.2.6.2. The reduction of the variable remuneration shall always be proportional to the loss value of the event determining the reduction, and the total reduction may occur whenever that value determines it.
5.2.6.3. The decision to apply this mechanism is taken in accordance with the provisions of paragraph 5.2.3.
5.2.7 Withholding or Clawback Scheme for variable remuneration
5.2.7.1. The variable remuneration of Senior Employees, whether paid or deferred, may be permanently withheld or recovered, in whole or in part, by LYNX if the Senior Employee:
a) Has caused significant damage to LYNX and/or one or more of the CIUs Under Management and/or one or more Clients, including significant reputational damage;
b) Fails to comply with suitability and appropriateness criteria, in accordance with the RGOIC;
c) Has received inducements from third parties within the scope of its activity;
d) Has breached financial secrecy rules;
e) Has caused non-compliance with prudential rules to which LYNX is bound.
5.2.7.2 LYNX shall resort to withholding, in whole or in part, the variable remuneration deferred and not yet paid to the Senior Employee and shall always resort to clawback, in whole or in part, in cases where the variable remuneration has already been paid.
5.2.7.3. The decision to apply this scheme shall be taken in accordance with the provisions of 5.2.3.
5.3 General aspects of remuneration
5.3.1 LYNX considers it essential that fixed remuneration always represents a sufficiently high proportion of total remuneration to ensure an appropriate balance between the fixed and variable components of total remuneration.
5.3.2 The annual variable remuneration of the Senior Employees shall always be aligned with the strategy defined for the activity, objectives, values, interests and duration of the CIUs Under Management, as well as with the activity, performance, objectives, values and interests of LYNX, in order to ensure a sustainable growth consistent with the risk profile of the CIUs Under Management and LYNX. It is thus intended to ensure a financially sustainable model for LYNX, its shareholders, employees, clients and CIUs Under Management, which is why it is necessary to establish the deferral of 40% (forty percent) of the annual variable remuneration of the Senior Employees over a minimum period of 3 (three) years, whenever it does not exceed 80% (eighty percent) of the fixed annual remuneration, without prejudice to the provisions of paragraph 5.2.3.
5.3.3 For the reasons set out in the immediately preceding paragraph, it is understood that 80% (eighty per cent) of the fixed annual remuneration of the Senior Employees is a particularly high figure and, as such, it is justified that, whenever the annual variable remuneration exceeds that percentage, it is necessary to defer payment of 60% (sixty per cent) over a minimum period of 3 (three) years, without prejudice to the provisions of paragraph 5.2.3.
6. Conflicts of interest
LYNX has implemented a Conflict of Interest Policy, which includes, in particular, rules concerning the remuneration of LYNX Employees and Senior Employees and must be complied with, in particular, with regard to such rules, to prevent and avoid conflicts of interest, in particular between LYNX Employees, Senior Employees, LYNX, CIUs Under Management and Clients.
7. Performance evaluation of the management and supervisory bodies and other Senior Employees
7.1 Notwithstanding the provisions of paragraph 7.2, the evaluation of the performance of the Senior Employees shall be carried out annually by the Board of Directors, in accordance with parameters that may be defined, provided, however, that an appropriateness is guaranteed in relation to the term of the CIU Under Management and it is ensured that the evaluation process shall be based on long-term performance and that payment of the remuneration components dependent thereon shall be spread over a period which takes into account the redemption policy of the CIU Under Management and the respective investment risks.
7.2 The performance of the members of the Supervisory Board shall be evaluated by the Shareholders' General Meeting, as well as the performance of the members of the Board of Directors, until the Remuneration Committee is constituted.
7.3 The evaluation policy, due to its direct relationship with remuneration updates and the possible attribution of variable remuneration, shall be divulged internally, so as to be known by all LYNX Employees, in particular Senior Employees.
7.4 The remuneration of Senior Employees who exercise risk management and control functions shall be subject to direct supervision by the LYNX supervisory body.
7.5 This assessment shall identify the measures required to correct any shortcomings detected, and if applicable, shall be presented at the General Meeting.
8. Benefits
8.1. The Directors shall only be provided with a mobile phone and/or a car both and/or parking spaces, all for professional use, as well as health insurance, without any other associated benefits.
8.2 For LYNX Employees and Senior Employees, with the exception of those referred to in paragraph 8.1 above, as well as for the supervisory body, it is only foreseen to provide differentiated health insurance and/or parking, without any other associated benefits.
8.3 There is currently no discretionary pension benefit plan, so that if a LYNX employee or a Senior Employee terminates employment before the legally stipulated age of retirement, no discretionary pension benefits shall be provided.
8.4 For the exercise of their functions, Executive Directors shall not receive additional compensation.
8.5. No hedging or similar schemes, as provided for in sub-paragraph u) paragraph 1 of Annex I of the RGOIC, may be used by the directors, senior employees or LYNX in favour of any of them. For this purpose, LYNX shall request and obtain from its Directors and Senior Employees a written statement, by which they expressly undertake not to use any hedging or similar schemes for the aforementioned purposes.
8.6 Where Directors exercise any other functions in companies controlled by LYNX under the Portuguese Commercial Companies Act, any remuneration earned by them in the controlled companies shall be deducted from the remuneration earned by them at LYNX.
9. Final provisions
9.1 This Remuneration Policy is, in its entirety, in line with the principles reflected in the applicable legislation and with the recommendations of the competent supervisory authorities.
9.2 LYNX believes that the remuneration policy set out herein meets the objectives of the legislator and the regulator of its activity, being consistent with effective risk management and control, avoiding excessive exposure to risk, while being consistent with the objectives, values and interests that it proposes to pursue.
9.3 LYNX understands, therefore, that it is adopting a clear and transparent structure, establishing remuneration parameters for the governing bodies and employees within criteria consistent with sound and prudent management.
10. Disclosure
Members of the management and supervisory bodies and members of any Remuneration Committee must ensure that this Policy is transparent and accessible to all LYNX Employees and Senior Employees at all times, in particular by dissemination by email or publication on the LYNX Internet site or by any other means.
No consideration of adverse impacts of investment decisions on sustainability factors
Article 4 of Regulation (EU) 2019/2088 on disclosure of information related to sustainability in the financial services sector (SFDR) requires financial market participants to ensure transparency on whether or not they consider the negative impacts of their investment decisions on sustainability factors, establishing the principle of “respect or justify”, depending on whether or not these impacts are taken into account and must also be able to measure their size and provide this information.
"Sustainability factors", for the purposes of the mentioned SFDR Regulation, are environmental, social and government issues, respect for human rights, the fight against money laundering, financing of terrorism, proliferation of weapons of mass destruction, corruption and bribery.
Formally LYNX ASSET MANAGERS SGOIC S.A. (hereinafter LYNX) does not consider the negative impacts of its investment decisions, made on behalf of the investment funds and portfolios under its management, on sustainability factors, although it recognizes the relevance of integrating environmental, social and environmental factors governance in its decision-making process, as well as the need and importance of informing the market and investors about the impact of its decisions, reasons and why it adopted a Sustainability Policy which includes, for instance criteria that prevent investment in certain companies and sectors that have obvious negative impacts on sustainability factors. To that extent, investments related or likely to be related to radioactive materials (except for medicinal purposes), illegal activities established by law or international convention or agreement or subject to phase-out or international prohibition, corruption, money laundering, terrorist financing, weapons of mass destruction, child or forced labor, pornography and prostitution, and violation of human rights are excluded.
Despite the relevance of the sustainability issue, the current regulatory framework on the transparency of the negative impacts on the mentioned factors is not yet complete and the lack of information on standard indicators on these factors, particularly relevant for their measurement, makes it very difficult to carry out a complete, effective and detailed consideration and demonstration of the negative impacts of investment decisions on sustainability factors.
On the other hand LYNX must necessarily respect the management mandate given to it by the investors of the investment funds and portfolios under its management, such as the investment policies and objectives. Therefore the adoption of management measures even if related with sustainability factores must respect and be compatible with the management mandates given to it.
To this extent LYNX is developing a progressive adaptation, whereby the correct and formal consideration of sustainability factors and the impacts of its decisions on such factors is dependent on the evolution, dissemination and consolidation of the regulatory framework, as well as standard indicators on sustainability factors, in order to correctly measure the negative impact of their investment decisions on sustainability factors.
LYNX is monitoring the development of the regulatory framework on sustainability as well as the evolution of the publication of technical details defined in the “Regulatory Technical Standards” (“RTS”) on this matter, awaiting the conclusion and entry into force of the entire regulatory framework relating to the disclosure of information related to sustainability, with the aim of starting from that moment to consider, formally and documentally, the negative impact of its investment decisions on sustainability factors, as well as the consequent relevance of this impact on the yield of the investment funds and portfolios under their management and also in the investment decision-making process, which may determine a change in the composition of assets and portfolios under management.
This presente statement of no consideration of negative impacts on sustainability factors thus complies with the provisions of article 4, paragraph 1, subparagraph b) of the SFDR Regulation and article 12 of Delegated Regulation 2022/1288, of Commission. However, LYNX will take into account publicly available information that allows it to assess the negative impact of its investment decisions on the aforementioned factors in accordance with the priority objectives identified in its Sustainability Policy.
If you would like to learn more about LYNX's policies related to Sustainability, such as the LYNX Sustainability Policy or the Engagement Policy, please consult the Regulatory Info section on our website.
Article 4 of Regulation (EU) 2019/2088 on disclosure of information related to sustainability in the financial services sector (SFDR) requires financial market participants to ensure transparency on whether or not they consider the negative impacts of their investment decisions on sustainability factors, establishing the principle of “respect or justify”, depending on whether or not these impacts are taken into account and must also be able to measure their size and provide this information.
"Sustainability factors", for the purposes of the mentioned SFDR Regulation, are environmental, social and government issues, respect for human rights, the fight against money laundering, financing of terrorism, proliferation of weapons of mass destruction, corruption and bribery.
Formally LYNX ASSET MANAGERS SGOIC S.A. (hereinafter LYNX) does not consider the negative impacts of its investment decisions, made on behalf of the investment funds and portfolios under its management, on sustainability factors, although it recognizes the relevance of integrating environmental, social and environmental factors governance in its decision-making process, as well as the need and importance of informing the market and investors about the impact of its decisions, reasons and why it adopted a Sustainability Policy which includes, for instance criteria that prevent investment in certain companies and sectors that have obvious negative impacts on sustainability factors. To that extent, investments related or likely to be related to radioactive materials (except for medicinal purposes), illegal activities established by law or international convention or agreement or subject to phase-out or international prohibition, corruption, money laundering, terrorist financing, weapons of mass destruction, child or forced labor, pornography and prostitution, and violation of human rights are excluded.
Despite the relevance of the sustainability issue, the current regulatory framework on the transparency of the negative impacts on the mentioned factors is not yet complete and the lack of information on standard indicators on these factors, particularly relevant for their measurement, makes it very difficult to carry out a complete, effective and detailed consideration and demonstration of the negative impacts of investment decisions on sustainability factors.
On the other hand LYNX must necessarily respect the management mandate given to it by the investors of the investment funds and portfolios under its management, such as the investment policies and objectives. Therefore the adoption of management measures even if related with sustainability factores must respect and be compatible with the management mandates given to it.
To this extent LYNX is developing a progressive adaptation, whereby the correct and formal consideration of sustainability factors and the impacts of its decisions on such factors is dependent on the evolution, dissemination and consolidation of the regulatory framework, as well as standard indicators on sustainability factors, in order to correctly measure the negative impact of their investment decisions on sustainability factors.
LYNX is monitoring the development of the regulatory framework on sustainability as well as the evolution of the publication of technical details defined in the “Regulatory Technical Standards” (“RTS”) on this matter, awaiting the conclusion and entry into force of the entire regulatory framework relating to the disclosure of information related to sustainability, with the aim of starting from that moment to consider, formally and documentally, the negative impact of its investment decisions on sustainability factors, as well as the consequent relevance of this impact on the yield of the investment funds and portfolios under their management and also in the investment decision-making process, which may determine a change in the composition of assets and portfolios under management.
This presente statement of no consideration of negative impacts on sustainability factors thus complies with the provisions of article 4, paragraph 1, subparagraph b) of the SFDR Regulation and article 12 of Delegated Regulation 2022/1288, of Commission. However, LYNX will take into account publicly available information that allows it to assess the negative impact of its investment decisions on the aforementioned factors in accordance with the priority objectives identified in its Sustainability Policy.
If you would like to learn more about LYNX's policies related to Sustainability, such as the LYNX Sustainability Policy or the Engagement Policy, please consult the Regulatory Info section on our website.
LYNX Asset Managers SGOIC S.A. follows the Anti-Money Laundering/Combating the Financing of Terrorism Policy below:
Institutional Information
• Name: LYNX – Asset Managers, SGOIC S.A. (LYNX)
• Address: Av. Duque D’Ávila, 185– 4º D 1050-182 Lisboa, Portugal
• Legal status: Public Limited Company
• Share Capital: € 1,050,000
• Taxpayer ID and Registered in the Commercial Registry Office of Lisbon under no. 507 929 934 § Supervisory Agencies: Portuguese Securities Market Commission (www.cmvm.pt)
• Code with CMVM: 328
• External Auditors: KRESTON, SROC (representada por Jaime de Macedo Santos Bastos)
• Compliance contact: Av. Duque d’Ávila, 185 – 4º D – 1050-082 Lisboa, Portugal Telephone: + 351 211 534 090; email: compliance@lynxassetmanagers.com
National and International Standards
• LYNX observes the recommendations of the FATF/GAFI, which constitute an updated, complete, and consistent list of measures to prevent money laundering and combat terrorist financing.
• LYNX follows the recommendations posted in www.portalbcft.pt, which was created and is maintained by the AML/CFT Coordination Committee. This portal provides up-to-date, structured information and examples of the best practices in each actuation area and encourages and recommends that all Clients and Employees check and use it, given that:
▪ The portal contains relevant links to the pages of the Information Intelligence Unit and sectoral authorities, as well as other national and international agencies with responsibilities in terms of preventing money laundering and combating terrorist financing.
▪ Contains relevant information to the general public, such as periodic assessments and reports in the areas of anti-money laundering and combating the financing of terrorism that must become public knowledge.
LYNX complies with the legal frameworks and regulations in force, with the most relevant being:
▪ Portuguese Penal Code (where Article 368-A typifies the laundering crime).
▪ Law No. 97/2017 of 23 August 2017 – Governs the application and execution of the restrictive measures approved by the United Nations or by the
European Union and sets forth the sanctions applicable to breaches of such measures.
▪ Law No. 96/2017 of 23 August 2017 – Sets the criminal policy objectives, priorities and guidelines for 2017-2019.
▪ Law No. 92/2017 of 22 August 2017 – Requires the use of a specific means of payment in transactions involving amounts equal to or greater than EUR 3000.
▪ Law No. 89/2017 of 21 August 2017 – Approves the Legal Regime of the Central Register of Beneficial Ownership.
▪ Law No. 83/2017 of 18 August 2017 – Sets forth preventive and repressive measures to prevent and combat money laundering and terrorism financing.
▪ Law No. 15/2017 of 3 May 2017 – Forbids the issue of bearer securities,
▪ Law No. 72/2015 of 20 July 2015 – Defines the objectives, priorities and guidelines of the criminal police for 2015-2017.
▪ Law No. 52/2003 of 22 August 2003 – Sets forth measures to combat terrorism.
▪ Law No. 5/2002 of 11 January 2002 – Lays down measures to combat organised crime and economic and financial crime and provides for a special system for the collection of evidence, the violation of professional secrecy and loss of assets to the State in relation to unlawful acts of a specified type, such as money laundering and terrorist financing.
▪ Decree-Law No. 123/2017 of 25 September 2017 – Sets forth the scheme for the conversion of bearer securities into nominative securities, in execution of Law no. 15/2017 of 3 May 2017.
▪ Decree-Law No. 61/2007 of 14 March 2007 – Approves the legal system governing the control of cash carried by natural persons entering or leaving the EU through the Portuguese territory, and the control of cash movements with other EU Member States.
▪ Resolution No. 88/2015 of the Council of Ministers of 1 October 2015 – Establishes the AML/CFT Coordination Committee.
▪ Ministerial Order No. 345-A/2016 of 30 December 2016 – Amends Ministerial Order No. 150/2004, which establishes the list of countries, territories and regions with privileged taxation systems.
▪ Portuguese General Tax Law – Article 63-C imposes the mandatory use of bank accounts only for corporate activities, as well as – where invoices or equivalent documents are equal or higher than 1000 EUR – the use of payment methods that allow to identify the respective recipient.
▪ General Regime on Tax Infractions – Article 129 sets forth the fines that apply to offences arising from the violation of obligations set forth by article 63-C of the General Tax Law.
▪ CMVM Regulation no. 3/2015 – Venture Capital, Social Entrepreneurship and Specialised Alternative Investment.
▪ CMVM Regulation no. 2/2015 – Collective Investment Undertakings (Securities and Real Estate) and the Marketing of Individual Open-End Pension Funds.
▪ CMVM Regulation no. 2/2020 - establishes measures to prevent and combat money laundering and the financing of terrorism to be implemented by financial obligated entities subject to CMVM supervision and by auditors within the scope of the attributions conferred by Law No. 83/2017, of 18 August (the "LBCFT") and by Law No. 97/2017.
▪ Deliberation No. 988/2017 of 9 November 2017 – Procedures concerning the compliance with the obligation of communicating operation start and real estate transactions made.
▪ IMPIC Regulation No. 603/2021 of 2 July 2021 - Regulation within the scope of preventing and combating money laundering and terrorism financing in the real estate sector that revokes IMPIC Regulation no. 276/2019, of March 26.
▪ the Circular Letters of Banco de Portugal and/or CMVM and/or Regulation (EU), which impose restrictive measures against certain persons and entities.
▪ For more information, please check the Legislation page at www.portalbcft.pt , where you can find the updated, effective legislation.
Anti-Money Laundering/Combating the Financing of Terrorism (AML/CFT) Measures Adopted by LYNX
• LYNX has internal policies and procedures in place that guarantee the compliance with the national AML/CFT legislation.
• LYNX applies the following relevant policies and procedures:
▪ Risk Assessment, which is an essential process to prevent and combat money laundering and terrorism financing that promotes a risk-based approach. By using this approach, LYNX focuses more on controlling clients, products, markets, transactions or counterparties that present the biggest risk of money laundering and terrorist financing.
▪ Preventive duties that impose a vast range of AML/CFT obligations, among others such as Obligation of control; Obligation of Customer identification and customer due diligence; Obligation to issue suspicious transaction reports; Obligation to refrain from carrying out transactions; Obligation to refuse to carry out transactions; Obligation to keep documents and records; Obligation of scrutiny; Obligation to cooperate; Obligation of non-disclosure; Obligation to train staff.
▪ Knowing and Monitoring the Client and Counterparties, which ensures compliance with the obligation of identifying every Client and Counterparties, monitoring operations made via computer records. Every new account that is opened is checked against the lists of suspects and terrorist organisations notified by the relevant authorities.
▪ Politically Exposed Persons (PEPs) and holders of other public positions are identified, and the monitoring of their operations reinforced (both as Clients and beneficial owners).
▪ Document Retention, which lasts 10 years after the operation has been made, even when the commercial relation has terminated.
▪ Monitoring of Suspicious Operations, which is made using a risk-based approach.
▪ Reporting of Suspicious Transactions is made pursuant to the internal policies and procedures to comply with the obligation of reporting to the Attorney General’s Office and the Financial Intelligence Unit of Polícia Judiciária all transactions that may constitute the practice of money laundering or terrorist financing.
▪ Reporting of relevant bank account transactions and verification of transfers: LYNX reports all relevant suspicious bank operations above €15,000 (or less, if suspicious) or above €1,000 in case it involves virtual assets and also any suspictious transations to the Attorney General’s Office and the Financial Intelligence Unit of Polícia Judiciária. Transfer details are checked (LYNX uses the banking system for this purpose).
▪ Training in AML is given to all Employees, every six months, unless there are changes that require shorter intervals.
▪ Compliance activity is exercised independently.
▪ Sanction Policy: LYNX does not establish or keep business or operation relationships with sanctioned persons or entities.
ENGAGEMENT POLICY ON LISTED COMPANIES
1. PURPOSE
1. The purpose of this Policy is to ensure an effective and sustainable involvement of LYNX in companies whose shares are traded on a regulated market (commonly referred to as listed companies) that are subject to investment by the collective investment undertakings (CIU) managed by the same, as well as by the investment portfolios of its Clients under its discretionary management (Portfolios) and, to that extent, describes how LYNX integrates the involvement of its role as shareholder in the investment strategy of those companies (hereinafter referred to as Investee Companies).
2. When drafting the Policy, LYNX complied with the regulatory framework in force and, in particular, with the provisions of article 251-B of the Portuguese Securities Code (“CVM”), approved by Decree-Law No. 486/99, of 13 November, as amended, and article 92-B of the General Regime of Collective Investment Undertakings (“RGOIC”), approved by Law no. 16/2015, of 24 February, as amended, both provisions entered in the referred laws through Law No. 50/2020, of 25 August, which transposes Directive (EU) No. 2017/828 of the European Parliament and of the Council, of 17 May 2017, into national law, as regards the encouragement of long-term shareholder engagement.
3. The regulatory framework of this Policy is composed of the following legal documents:
a) Decree-Law No. 89/2017, of 28 July, which transposes Directive 2014/95/EU of the European Parliament and of the Council of 22 October 2014 that amended Directive 2013/34/EU, into Portuguese law, as regards disclosure of non-financial and diversity information by certain large undertakings and groups.
b) Law No. 50/2020 of 7 August, which transposes Directive (EU) 2017/828 of the European Parliament and of the Council of 17 May 2017, into Portuguese law, as regards the encouragement of long-term shareholder engagement.
c) The General Regime of Collective Investment Undertakings, approved in an annex to Law No. 16/2015, of 24 February, republished by Decree-Law No. 56/2018, of 9 July and amended by Law No. 35/2018, of 20 July, amended and republished by Decree-Law No. 144/2019, of 23 September, amended by Law No. 25/2020, of 07 July and amended by Law No. 50/2020, of 7 August.
2. SCOPE OF APPLICATION
1. This Policy shall be applicable wherever LYNX invests in shares traded on the regulated market, on behalf of the CIU and/or Portfolios managed by it, i.e., it shall be applicable only when the investment is made in shares representing the share capital of companies admitted to trading on a regulated market (listed companies) and shall be applicable taking into account, at all times, the particular circumstances of each Investee Companies and the size and/or relevance of the shareholding/investment held therein.
3. MONITORING OF INVESTEE COMPANIES ON RELEVANT ISSUES
1. In order to carry out a diligent and comprehensive monitoring of Investee Companies, LYNX systematically and permanently collects and analyses the relevant information available concerning them, including, in particular, their strategy, capital structure, risk, corporate governance, financial and non-financial performance and the social and environmental impact of these companies.
2. LYNX shall monitor the information concerning Investee Companies that is publicly disclosed, in particular relevant facts, as well as information on their corporate and other events that may affect them in the performance of their activity or in their liquidity and solvency.
3. The monitoring of the listed matters shall be carried out in accordance with the following criteria.
3.1. RISK, STRATEGY AND CAPITAL STRUCTURE
1. LYNX shall carry out an integrated analysis of the risk inherent to the Investee Companies, taking into account the various risk factors involved, namely strategic risks, business risks, financial risks, market risks, liquidity and solvency risks, operational risks, corporate governance risks and risks linked to environmental and social sustainability.
2. Given their importance, strategy, the capital structure of the Investee Companies, their financial capacity, solvency and market risk are the main aspects considered and monitored by LYNX.
3. The risk analysis of each Investee Company (effective or potential) shall be carried out by LYNX in close articulation with the investment Policy of the CIU under management and/or with the risk profile associated with each Portfolio under management.
3.2. CORPORATE GOVERNANCE
1. LYNX shall ensure that Investee Companies in which it has a relevant position, given the amount invested and/or the influence exercised, adopt the best corporate governance practices and shall support a vision of value creation for them in the medium and long term.
2. As issuers of shares admitted to trading on a regulated market (listed companies), Investee Companies are legally binded to prepare annual information on the corporate governance structure and practices adopted and also to disclose a set of information (pursuant to Article 20 of Directive 2013/34/EU of the European Parliament and of the Council of 26 June 2013, as amended and, in the case of issuers of shares admitted to trading on a regulated market located or operating in Portugal, under Article 245-A of the CVM). This information allows LYNX to know and monitor the options and decisions taken by Investee Companies regarding various aspects of their corporate governance.
3. In analysing the governance of Investee Companies, LYNX shall pay particular attention to the following factors: i) the degree of transparency and alignment of interests with the CIUs and Portfolios under management; ii) the effectiveness and adequacy of adopted governing policies; iii) the organisational culture and its ability to reflect the values and principles of each company; iv) the remuneration policy and the risk profile associated with it; and v) the environmental, social and governance sustainability policy.
4. LYNX may decide to disinvest or refrain from investing, in particular if it considers that the Investee Company does not follow adequate corporate governance practices, does not present satisfactory indicators of the factors specified in the previous paragraph, at its discretion, or its performance and activity is not aligned with the interests of the CIU and/or the Portfolios under management.
3.3. FINANCIAL AND NON-FINANCIAL PERFORMANCE AND ENVIRONMENTAL AND SOCIAL IMPACT
1. In monitoring the performance of Investee Companies, LYNX shall analyse not only the financial information, but also the non-financial information, this information being disclosed under Articles 19-A and 29-A of Directive 2013/34/EU of the European Parliament and of the Council of 26 June 2013, as amended (or other rules that may replace these), for companies issuing shares admitted to trading on a regulated market located or operating in the European Union, and under Articles 66-B and 508-B of the Portuguese Companies Act (or other rules that may replace these) for companies issuing shares admitted to trading on a regulated market located or operating in Portugal (companies listed on the Portuguese stock exchange).
2. With regard to the environmental impact of Investee Companies, LYNX shall endeavour to avoid investment in activities that significantly undermine the environmental objectives set out in Regulation (EU) 2020/852 of European Parliament and of the Council of 18 June 2020 on the establishment of a framework to facilitate sustainable investment (Taxonomy Regulation), and in complementary European legislative acts, safeguarding the situations in which such investment may be legally carried out and provided that it complies with the Investment Policies of the CIUs under management or the investment purposes of the Portfolios under management.
3. On the other hand, LYNX shall guide its actions in an articulated manner with the Sustainability Policy, in particular with regard to the Sustainable Development Goals (SDGs).
4. With regard to the impact in terms of social sustainability of Investee Companies, LYNX places particular emphasis on activities involving human rights violations and child labour.
5. LYNX shall undertake to carry out its activity, in relation to the Investee Companies, in compliance with the ESG factors (Environmental, Social and Governance - ESG), considering that the creation of value by Investee Companies requires the consideration of the impact in terms of social and environmental sustainability and governance resulting from their activity and the distribution chains used by them. Such commitment may determine a double effect, either not investing in listed companies that do not comply with relevant ESG criteria (negative selection), or investing in listed companies that comply with ESG criteria (positive selection).
4. DIALOGUE WITH INVESTEE COMPANIES
LYNX considers dialogue with the Investee Companies to be important and, therefore, whenever justified, shall establish direct contact with them, namely to transmit suggestions that may seem relevant on any matter of special importance or concern, taking into account its alignment with the interests of the CIUs and the Portfolios under management.
5. EXERCISE OF VOTING AND OTHER RIGHTS ATTACHED TO SHARES
1. LYNX shall diligently and critically exercise the rights attached to the shareholdings in Investee Companies held by the CIUs and the Portfolios under management by the same, including, in particular, the corresponding voting rights.
2. The exercise of voting rights in the aforementioned Investee Companies by LYNX shall be based on case-by-case analysis according to the information collected and the particularities of each case, always acting: i) in the exclusive interest of the participants of the CIU under management and in compliance with the investment policy inherent to each CIU; and ii) in the exclusive interest of the holders of the Portfolios under management and in compliance with the investment purposes of each Portfolio.
3. LYNX shall partake in the general meetings of Investee Companies, whether they are based in Portugal or abroad, when, at its sole discretion, it deems that there is a justified interest in such attendance and with a view to the consequent exercise of voting rights.
4. LYNX shall make the exercise of voting rights at general meetings of Investee Companies conditional on compliance with the following principles and rules:
a) Relevance of the resolution
LYNX admits to vote only on resolutions of great and inescapable impact on the interests of Investee Companies, assessed from the point of view of the participants of the CIUs or the Portfolios under management, including, but not limited to, when restrictions on the liquidity of the instruments held may be at stake, in particular, regarding limitations on the rights of shareholders.
(b) Effectiveness of the vote
A decision to vote shall only be formed where the number of votes represented by LYNX is relevant in determining the outcome of the resolution.
c) Independence of the vote
The decision to vote and the way of voting are formed, exclusively, on the basis of the exclusive interest of the participants of the CIUs and of the Portfolios under management, as well as in accordance with the respective Investment Policies and purposes, and LYNX does not reveal its vote prior to the general meeting being held.
d) Concerted voting
The eventual concerted voting in Investee Companies shall only occur in favour of defending the interests of the participants of the CIUs under management and in accordance with their investment policy, as well as in favour of defending the Clients who are the owners of the Portfolios under management and in accordance with their investment purposes and seeking, whenever possible and in accordance with these factors, to safeguard the sustainable development and continuity of the said Companies.
e) Public Disclosure
LYNX shall disclose annually to the public on its website: i) the way it votes in the general meetings of its Investee Companies; such disclosure may exclude votes that are not significant in view of the subject matter of the vote or the size of LYNXs’ holding in the company; ii) a general description of the way it votes in those companies; and iii) an explanation of the votes it considers, at its sole discretion, to be the most important.
f) Use of Consultants
LYNX does not intend to use voting consultants and shall develop internally the necessary analysis regarding the exercise of voting rights, without prejudice to the possibility of doing so, if and when it deems necessary or convenient, always aiming at the exclusive interest of the participants of the CIU under management and the holders of the Portfolios under management, the respect for the respective Investment Policies and purposes and the sustainable development of the company.
g) Representation for voting
i. In the case of Investee Companies where it is impossible for LYNX employees to attend the relevant general meetings, LYNX may resort to third parties duly mandated to ensure the representation and/or transmission of the vote, it being understood that the vote, whenever possible, shall be previously determined by LYNX, which shall communicate it to its representative.
ii. If LYNX decides to exercise the right to vote at a general meeting, its representation may only be conferred on a director or employee of the company, or on an independent entity without a stake in the capital of LYNX, and may not be conferred on an entity with which it has a controlling or group relationship or which holds a shareholding position in the Investee Companies.
iii. Whenever possible, the proxy mandate shall be accompanied by specific instructions on the resolutions likely to be voted on and the corresponding vote and the LYNX representative may not vote on any resolution without express and prior instruction from LYNX’s Board of Directors.
h) Prevention of conflicts of interest
The right to vote in Investee Companies shall always be exercised by LYNX with respect for the principle of preventing conflicts of interest, LYNX seeking to ensure that this exercise occurs without the existence of conflicts of interest or, at least, with the mitigation of any existing conflicts.
6. COOPERATION WITH OTHER SHAREHOLDERS
1. LYNX shall maintain an open dialogue and may cooperate with other reference shareholders of the Investee Companies whenever this is relevant and appropriate for the defence of the interests of the participants of the CIU under management and/or the holders of the Portfolios under management, in accordance with their respective Investment Policies and purposes and provided that this does not imply any violation of current legal and/or regulatory rules or of any internal Policies.
2. The issues that are most likely to involve cooperation with other shareholders of the Investee Companies include the preparation of lists for the appointment of members of the corporate bodies and the approval of amendments to the articles of association. The commitment to this cooperation with other shareholders of the Investee Companies shall depend on the nature and size of the shareholding held and shall be more relevant in Investee Companies where a more significant shareholding is held.
3. The cooperation to be established with the other Investee Companies’ shareholders, however, shall respect the autonomy of each one and, as such, shall not imply its qualification as concerted action for the purposes of article 20 of the Portuguese Securities Code.
7. COMMUNICATION WITH STAKEHOLDERS
1. LYNX shall be attentive to the impact of Investee Companies on the communities in which they are located and may cease investment in them if they have a negative impact or if it is not possible to prevent or stop their negative impact on the communities, always safeguarding the interests of the participants of the CIU under management and/or the holders of the Portfolios under management, as well as respect for the respective Investment Policies and purposes and the sustainable development of the company.
2. LYNX shall keep an open dialogue with the interested parties in Investee Companies (e.g. employees, creditors, clients, public authorities) whenever it is relevant, to the extent appropriate to safeguard the interests of the Investee Companies themselves and the interests of the participants of the CIU under management and/or the holders of the Portfolios under management, always with respect for the regulatory framework in force and the investment policies and purposes of the CIU and the Portfolios under management.
3. Regarding the communication with Investee Companies’ employees, LYNX shall respect the applicable limitations imposed by law, bearing in mind and respecting the legal duties of loyalty and confidentiality imposed on such employees, particularly under Article 129(1)(f) of the Portuguese Labour Code and, where applicable, the duty of confidentiality resulting from Articles 78 and 79 of the General Regime of Credit and Financial Institutions and Article 304(4) of the Securities Code, which require employees to maintain loyalty to their employers, in particular by not disclosing information regarding their organisation, production methods or business. Where there are proper communication channels between shareholders and employees, LYNX shall communicate through those same channels.
8. CONFLICTS OF INTEREST
1. LYNX is aware that real or potential conflicts of interest may arise with regard to its involvement and therefore mechanisms shall be put in place to identify possible conflicts of interest and act to prevent or minimise the risk of their occurrence.
2. LYNX has a Conflict of Interest Policy in place that establishes the procedures and measures to be adopted for the identification, management and mitigation of conflicts of interest.
9. EXPLANATION OF NON-COMPLIANCE WITH THIS POLICY
Annually, LYNX shall disclose to the public, on its website, a clear and reasoned explanation as to why it has failed to comply with one or more of the requirements of this Policy, where such a failure has occurred.
10. APPROVAL, SUPERVISION AND REVIEW
1. This Policy has been approved by the Board of Directors and it shall be the responsibility of the various areas of the Company to implement the necessary procedures to comply with it.
2. LYNX integrates in its periodic validation procedures the criteria of analysis of Investee Companies carried out periodically. These records shall allow it to produce evidence of the various parameters of analysis of the Investee Companies, so that it shall be possible to know them in depth and the eventual need to question them or take any action against them, particularly at a general meeting.
3. The Compliance Department and the LYNX Compliance Officer shall be responsible for monitoring compliance with this Policy and for preparing the annual reports on its application. This Policy shall be reviewed regularly in the light of the experience of its application and of any legislative changes, being the Compliance Department and the Compliance Officer responsible for submitting proposals for revision to the Board of Directors.
11. TERM OF VALIDITY
This Policy shall be valid for an indefinite period, without prejudice to eventual amendments, adaptations and updates that may be necessary and agreed upon by LYNX’s governing bodies.
12. PUBLICATION
1. This Policy shall be made available for consultation on the LYNX website at [www.lynxassetmanagers.com].
2. LYNX shall also annually disclose to the public, on its website, annual reports on the implementation of this Policy.

